Materials for the Nominee

"You did it!"

Although your professional contributions at Buffalo State were completed without any expectation that you would be recognized for an award, one or more of your colleagues has suggested that you are exceptionally worthy, and has asked that you participate the nomination process. 

There are three specific things that you can do to help your nominator(s) to move the process along:

1. Do your best to follow the timeline given to you by your nominator(s), so that there is plenty of time for each step of the nomination process.  Note that it is recommended that your updated CV be provided to the individuals who are being asked for letters of support, so it will be needed sooner, rather than later, in the process.   You can always revise it further if needed, after the request for the letters of support go out.


2.  Provide your nominator(s) with a list of individuals who can provide letters of support.

  • In order to generate your list, review the criteria for the nomination, and select appropriate colleagues (on and off campus), as well as former/current students (or advisees, if appropriate) who can comment specifically on your qualifications for the award.
  • If there are specific requirements in the award, regarding number of on/off campus letters of support, or students/alumni to be involved, keep that in mind while preparing your list.
  • Because some of the people you include on your list may be unable to complete your letter in time, it is best to ask approximately 30% more than you will need.   
  • For each person on your list, provide the following:

a. Name and current title (and, if appropriate, title at time nominee interacted with him/her)
b. Current contact information:  find out from your nominator(s) if both e-mail and mailing address are desired
c. Role – (in relation to nominee, e.g., colleague, former student, current/former supervisor(s)
d. Look over the criteria, and highlight one or two people who can address each one.  Give this matched list to your nominator(s).


3. An updated vitae.  Be sure to include:

  • Current title, campus address, e-mail address
  • Current, complete information about relevant publications, presentations, awards, etc.
  • Additionally, this vitae should help all readers (those who know you, as well as members of award review committees) better understand what you did.  Rather than just listing “Advisor, typical advisement load of xx undergraduate and graduate students), consider an expanded section, using a format like those listed below:
  • Brief narrative descriptions of relevant initiatives or responsibilities you have undertaken in relation to the subject of the award.  These could be provided in paragraphs within your CV, or in a separate statement (depending on the format required for the award).  Consider formats such as the following:
  • Initiative/accomplishments:
  • Challenge/solutions
  • Changes to previous strategies