Honoraria Reporting

From the Vice President for Finance and Management
To comply with New York State Ethics Commission regulations (Title 19 NYCRR Part 930 of the Public Officers Law), the college is required to annually report honoraria received by full-time faculty and professional and management/confidential employees. An honorarium is defined as “a payment, fee, or other compensation given to an individual for services rendered not related to the individual’s official state duties.” It also includes payment for travel expenses when the expenses incurred are unrelated to the employee’s duties.

Examples of honoraria include compensation for delivering a speech, writing an article, or attending a meeting. Honoraria do not include salary, wages, or fees earned from outside employment. Faculty are not required to declare honoraria received within their academic disciplines.

Although reporting honoraria is required, obtaining prior approval of requests to receive honoraria is optional rather than mandatory. However, the college encourages employees to seek prior approval from the president’s designee (your respective vice president) before engaging in an activity that leads to the receipt of honoraria.

If you receive honoraria during the period April 1, 2009, through March 31, 2010, and do not request prior approval from your vice president, you will be required to report the source, date, and amount of honoraria received to your vice president by May 7, 2010.

Information regarding reporting of honoraria can be found on the New York State Ethics Commission Web site. Questions should be directed to Susan Earshen, associate vice president for human resource management, at 878-3042.