The college has developed electronic letterhead to allow faculty and staff members the option of issuing e-mail that is immediately recognizable as coming from Buffalo State. Four designs that have been approved for use in electronic correspondence. Please contact the College Relations Office via webadmin@buffalostate.edu with additional questions regarding electronic letterhead usage.
To Use Electronic Letterhead in All Outgoing Messages
1. Click on one of the four links below to download the Electronic Letterhead of your choice to your hard drive.
- bstatememo-o.zip - An orange graphic with the word "memo" included on it.
- bstatememo-b.zip - A black graphic with the word "memo" included on it.
- bstateplain-o.zip - An orange graphic without the word "memo".
- bstateplain-b.zip - A black graphic without the word "memo".
2. Once downloaded, locate the saved file on your hard drive and double-click on it. To extract the electronic letterhead follow the instructions presented in the ensuing dialog boxes.
For additional technical support, please contact the Computing Support Center at (716) 878-HELP.
3. Once you have done this, you should be left with two files - an HTML (with the extension .htm) and an image file (with the extension .gif).
4. On your computer go to C:\Program Files\Common Files\Microsoft Shared\Stationery. Place the .htm and .gif files in this directory. *
* Note: This path may vary slightly from computer to computer. On some machines, the path may be C:\WINDOWS\Application Data\Microsoft\Stationery. To find the appropriate directory on your computer do a search for the term "Stationery".
5. Open Outlook and go to Tools > Options. Click on the Mail Format tab. Select HTML from the Message Format pull-down menu.
6. Use the Stationery Picker to select the your new Buffalo State College Electronic Letterhead, which will have one of the following names: bstatememo-o, bstatememo-b, bstateplain-o, bstateplain-b. Once you have selected the stationary you would like to use, click OK, then click OK again to return to Outlook.
To Use Electronic Letterhead in a Single Outgoing Message
To use the electronic letterhead on a single e-mail message:
1. Go to the Inbox in Outlook.
2. Click on Actions and select "New Mail Message Using".
3. Click on the stationery of choice. The new message window should appear with the header, which only applies to the current message.
Known Issues:
Signature Files: When using a signature file in Outlook, the Electronic Letterhead will get moved to the bottom of the message. To correct this problem click on the image and drag it to the top of the message.
Printing: When using a black and white printer to print the electronic letterhead, use either bstatememo-b.zip or bstateplain-b.zip for best results.
For additional technical support, please contact the Computing Support Center at (716) 878-HELP.
