Following your placement, you accept or decline by signing the Placement Acceptance Form (PAF) which identifies the host campus, exchange duration, and tuition plan. The form also provides an opportunity for you to review the conditions for exchange prior to making the final commitment to participate. Failure to sign and return the PAF by the stated deadline will result in cancellation of your placement. A sample form can be viewed at Placement Acceptance Form.
CAMPUS DETAIL INFORMATION
Review the Campus Detail Information (CDI) form for the campus at which you have been placed. This form contains information on what you should expect from your host campus related to admissions materials and deadlines; registration procedures and timing; housing applications, deadlines, and deposits; billing schedules; deferment options; mandatory fees; health records and immunization requirements; and gpa required by the host campus for continuation in the program. Note the submission date for the campus to ascertain whether or not the information is timely and up-to-date.
Your placement is conditional upon your maintaining, at the end of the term preceding your exchange, all eligibility requirements (academic, social, and behavioral) defined in Eligibility as well as any additional requirements which may have been imposed by your home campus or your host institution. Should you fail to meet any of these requirements, you are no longer eligible to participate in the NSE program and your exchange will be cancelled. Use caution in purchasing airline tickets or making other financial commitments until your eligibility has been determined.
Your acceptance as an exchange student by the host campus does not mean that you have been officially admitted to that campus. Most NSE members will require some form of application, and other supporting documents, to process you through the university and make you eligible for registration. After receipt of your Placement Acceptance Form, the host campus coordinator, your primary host campus contact, will forward application, housing, registration, and other pertinent materials to you. It is essential that you complete all forms, return them to the office or individual identified, and meet all stated deadlines. Failure to do so could result in the cancellation of your exchange. It may also affect your ability to obtain on-campus housing, financial aid, or courses critical to maintaining academic progress. Note that procedures, forms, and timelines may be different from those of your home campus. All questions should be directed to your host campus coordinator.
Most NSE members will require proof of immunization for one or more of the following: measles, rubella, meningitis, chicken pox, tuberculosis, and tetanus. For some campuses, you will not be permitted to register for classes and/or move into the residence halls without providing immunization documentation. It is your responsibility to ensure that this and any other requested medical information are submitted to your host campus in a timely manner.
It is your responsibility to ensure that you are adequately covered by health and other insurance for the period and place of your exchange including travel between your home and host institutions. Many campuses require purchase of health insurance or proof of coverage that is appropriate to the place of exchange. Some NSE colleges and universities will require that you purchase their own health insurance even if you are already covered by another policy.
Prior to leaving your home campus, you must develop a written advising agreement with the assistance of your academic advisor and NSE coordinator. Select all the courses you would consider taking during your period of exchange. For flexibility, identify two or three times as many courses as you will actually take. The advising agreement should indicate where each course will fit into your home degree program. An appropriate campus administrator should sign the form agreeing that satisfactorily completed courses will fit into your degree program in the manner determined.
While the process and the parties involved may differ from campus to campus, you need some guarantee that the courses completed on exchange will fit into your program so as not to hinder successful academic progress. You, your advisor, and your NSE campus coordinator should retain a copy of the signed agreement. A copy should also be filed in your permanent record. If you fail to complete a written advising agreement prior to exchange, your home campus may not accept the work completed at your host college or university. Any deviation from your advising agreement must be approved, in writing, by your home campus.
COURSE ACCESS AND REGISTRATION
As identified in the campus narratives in the Directory, some programs or courses may be closed, limited, or highly restricted to NSE students. Course enrollment in areas not closed or restricted is based on offerings and availability and cannot be guaranteed. You must meet all course pre-requisites or co-requisites as required by your host campus. A flexible academic plan is a must as is timely completion of information as requested by your host coordinator.
On most campuses, registration is by phone, mail or Internet prior to your arrival on campus. Your host campus may handle the NSE registration process using procedures, forms, and timelines different from those of your home campus. It is important that you follow instructions and deadlines provided by your host NSE coordinator. Failure to do so could result in your inability to obtain desired and appropriate courses. Some institutions may give special registration consideration to exchange students, while others cannot.
Should unexpected circumstances cause you to cancel your exchange plans, you must immediately notify both your home and host coordinators in writing.