CAMPUS IMPLEMENTATION AND PROGRAM PROMOTION

• Refresh your memory of exchange processes and student eligibility requirements by reading the NSE Handbook Sections on outgoing, incoming, and returning students. The NSE Handbook is available at nse.org, Coordinator Center, Documents.
• Develop a marketing plan for the year. Refer to Recruiting with a Vengeance (nse.org, Coordinator Center, Documents) for ways to promote your program.
• Review and revise NSE promotional materials. WORD templates for bookmarks, fliers, posters, brochures, maps, membership rosters, and letters to students and faculty are available at nse.org, Coordinator Center, Documents, Templates.
• Plan NSE orientation and activities for your incoming students.
• Review and revise NSE application materials. WORD templates for all forms related to application processing are available at nse.org, Coordinator Center, Documents, Templates.
• Review and revise your own NSE Website for incoming and outgoing students.
• Verify that NSE information is included in the campus Viewbook, new student materials, and campus Website.
• Review and revise materials used to inform the academic community (faculty, advisors, and deans) about NSE.
• Review and revise, if necessary, written policies and procedures for working with key campus implementation offices (e.g., admissions, registration, financial aid, comptroller, and residence life).
• Conduct NSE information sessions at summer orientation for students and parents.

Incoming Students
• Send welcome letter, enrollment forms, and registration materials to students when PAF is received.
• Receive residence life, admissions, health, and other completed enrollment forms and forward to appropriate campus offices.
• Develop and utilize an e-mail distribution list for communicating with students.
• Verify that incoming students have met deadlines for submission of forms and payment of fees.
• Finalize arrangements relative to enrollment, housing, registration, etc.
• Provide campus arrival and NSE orientation details.
• Send memo with incoming students' names, ID numbers, and tuition payment plan to admissions, records, registration, financial aid, comptroller, residence life, and health services.

Outgoing Students

• Assist outgoing Plan B students with place-holder course registration and payment of tuition and fees.
• Develop and utilize an e-mail distribution list for communicating with students.
• Verify that all students have completed a written advising agreement. Keep a copy for your records and distribute copies to the student, the student's advisor, and the records office.

Returning Students

• Verify that transcripts have been received and that course work has been entered on the permanent record.

• Pay annual membership fees.
• Pay student application fees.

• Send Placement Acceptance Forms to the host campuses for post-conference placements.

• Update Campus Detail Information at nse.org, Coordinator Center, Documents.
• Update placement availability at nse.org, Coordinator Center, Placement Resources.
• Enter post-conference placement requests at nse.org, Coordinator Center, Placement Resources, Enter a New Student to be Placed.

STUDENTS

Incoming Students
• Verify that incoming students have met deadlines for submission of forms and payment of fees.
• Make arrangements to pick up students arriving by plane, train, or bus.
• Finalize arrangements relative to housing, registration, etc.
• Conduct orientation and welcoming activities.
• Meet with students to determine if there are any problems or needs.
• Secure current contact information (address, phone, cell phone) for each student.
• Update e-mail distribution list for communicating with students.
• Secure current emergency contact information for each student.
• Provide students with your home phone number or other means to contact you in an emergency.
• Advise students of procedures for dealing with campus emergencies (e.g., weather, strikes, fire, etc.).
• Inform students of campus rules and regulations (e.g., academic regulations, fee payment, social/behavioral).

• Update Campus Detail Information at nse.org, Coordinator Center, Documents.
• Update placement availability for spring semester, winter quarter, and spring quarter exchanges at nse.org, Coordinator Center, Placement Resources.

CAMPUS IMPLEMENTATION AND PROGRAM PROMOTION

• Familiarize yourself with the NSE Directory and read the introductory pages on program procedures.
• Implement your NSE marketing plan.
• Inform faculty and staff about NSE and request assistance in promoting the program and identifying students who could benefit from exchange.
• Distribute promotional materials (fliers, posters, bookmarks, etc.).
• Develop a schedule for classroom and residence hall presentations.
• Prepare NSE promotional letter to be sent to all eligible students. A sample letter is available at nse.org, Coordinator Center, Documents, Templates.
• Determine how to post on-line promotion to all eligible students.
• Schedule NSE information sessions.

Incoming Students
• Make arrangements to pick up students arriving by plane, train, or bus.
• Finalize arrangements relative to housing, registration, etc.
• Conduct orientation and welcoming activities.
• Meet with students to determine if there are any problems or needs.
• Secure current contact information (address, phone, cell phone) for each student.
• Update e-mail distribution list for communicating with students.
• Secure current emergency contact information for each student.
• Provide students with your home phone number or other means to contact you in an emergency.
• Advise students of procedures for dealing with campus emergencies (e.g., weather, strikes, fire, etc.).
• Inform students of campus rules and regulations (e.g., academic regulations, fee payment, social/behavioral).

Returning Students

• Meet with returning exchange students to evaluate the exchange experience.
• Verify that transcripts have been received and that course work has been entered on the permanent record.

Your Students on Exchange

• Receive Verification of Enrollment from host campuses, file and send a copy to your financial aid office.
• Update e-mail distribution list for communicating with students.

• Send Placement Acceptance Forms to the host campuses for post-conference placements

• Complete on-line Verification of Enrollment, by the third week of the term, for incoming students at nse.org, Coordinator Center, Placement Resources, Verify. (SEMESTER CALENDAR)
• Update placement availability at nse.org, Coordinator Center, Placement Resources.
• Enter post-conference placement requests at nse.org, Coordinator Center, Placement Resources, Enter a New Student to be Placed.

CAMPUS IMPLEMENTATION AND PROGRAM PROMOTION

• Make classroom and residence hall presentations.
• Promote resident assistant exchange option with residence life staff.
• Display NSE posters.
• Distribute bookmarks, fliers, brochures (not NSE Directories) in high student traffic areas.
• Jointly promote NSE with honors, study abroad, career services, and multicultural programs.
• Mail or e-mail NSE promotional letter to eligible students.
• Hold NSE information sessions.

Incoming Students
• Meet with students to determine if there are any problems or needs.

Your Students on Exchange

• Ask students about the status of their exchange at the host campus (e.g., doing well, problems).
• Provide registration and housing information to those who will return for the winter/spring term.

• Send Placement Acceptance Forms to the host campuses for post-conference placements.

• Complete on-line Verification of Enrollment, by the third week of the term, for incoming students at nse.org, Coordinator Center, Placement Resources, Verify. (QUARTER CALENDAR)
• Update placement availability at nse.org, Coordinator Center, Placement Resources.
• Enter post-conference placement requests at nse.org, Coordinator Center, Placement Resources, Enter a New Student to be Placed.

CAMPUS IMPLEMENTATION AND PROGRAM PROMOTION

• Make classroom and residence hall presentations.
• Promote resident assistant exchange option with residence life staff.
• Display NSE posters.
• Distribute bookmarks, fliers, brochures (not NSE Directories) in high student traffic areas.
• Jointly promote NSE with honors, study abroad, career services, and multicultural programs.
• Mail or e-mail NSE promotional letter to eligible students.
• Hold NSE information sessions.

Outgoing Students
• Meet with interested students and distribute application materials.
• Receive and process applications.

Incoming Students

• Send welcome letter, enrollment forms, and registration materials to new incoming students when PAF is received.
• Receive residence life, admissions, health, and other completed enrollment forms from new incoming students and forward to appropriate campus offices
• Correspond with new and remaining incoming students regarding enrollment, registration, and housing for the winter/spring term.
• Develop and utilize an e-mail distribution list for communicating with students.

• Send Placement Acceptance Forms to the host campuses for mid-year placements.

• Update placement availability at nse.org, Coordinator Center, Placement Resources.
• Enter post-conference placement requests at nse.org, Coordinator Center, Placement Resources, Enter a New Student to be Placed.

CAMPUS IMPLEMENTATION AND PROGRAM PROMOTION

• Make classroom and residence hall presentations.
• Display NSE posters.
• Distribute bookmarks, fliers, brochures (not NSE Directories) in high student traffic areas.
• Jointly promote NSE with honors, study abroad, career services, and multicultural programs.
• Mail or e-mail NSE promotional letter to eligible students.
• Hold NSE information sessions.

Departing Students
• Conduct exit interviews or evaluations.
• Inform students of the process for requesting transcripts.
• Determine if the student owes money; if so, block release of transcripts until debt is paid, and inform the home coordinator.

Returning Incoming Students

• Verify that the student continues to meet eligibility requirements; if not, notify the home coordinator and terminate the exchange.
• Determine if the student owes money; if so, block release of transcripts until debt is paid, and inform the home coordinator.

Incoming Students

• Verify that incoming students have met deadlines for submission of forms and payment of fees.
• Finalize arrangements relative to enrollment, housing, registration, etc.
• Provide campus arrival and NSE orientation details.

Read the following documents available at nse.org, Coordinator Center, Placement Resources.
• Language Proficiency
• Completing the E-Placement Form
• E-Placement Tutorials
• Student Application Fees
• Important Information - Placement Limitations

• Submit applications for RA exchange.
• Register for the NSE Conference.
• Contact the hotel to make your room reservations.

• Send Placement Acceptance Forms to the host campuses for post-conference placements.

• Enter conference placement requests at nse.org, Coordinator Center, Placement Resources, Enter a New Student to be Placed.
• Update Campus Detail Information at nse.org, Coordinator Center, Documents.
• Update Campus Budgets at nse.org, Coordinator Center, Documents.

CAMPUS IMPLEMENTATION AND PROGRAM PROMOTION

• Display NSE posters.
• Distribute bookmarks, fliers, brochures (not NSE Directories) in high student traffic areas.
• Jointly promote NSE with honors, study abroad, career services, and multicultural programs.
• Send e-mail invitation to eligible students.
• Hold NSE information sessions.

Incoming Students
• Make arrangements to pick up students arriving by plane, train, or bus.
• Conduct orientation and welcoming activities.
• Meet with students to determine if there are any problems or needs.
• Secure current contact information (address, phone, cell phone) for each student.
• Update e-mail distribution list for communicating with students.
• Secure current emergency contact information for each student.
• Provide students with your home phone number or other means to contact you in an emergency.
• Advise students of procedures for dealing with campus emergencies (e.g., weather, strikes, fire, etc.).
• Inform students of campus rules and regulations (e.g., academic regulations, fee payment, social/behavioral).

Outgoing Students

• Continue meeting with students.
• Contact students who have inquired, but not filed an application.
• Continue processing applications.
• Collect application fees. Fee assessment guidelines are available at nse.org, Coordinator Center, Placement Resources.
• Ensure that students meet with their academic advisor and financial aid officer.

Returning Students

• Meet with students to evaluate the exchange experience.
• Verify that transcripts have been received and that course work has been entered on the permanent record.

Read the following documents available at nse.org, Coordinator Center, Placement Resources.
• Language Proficiency
• Completing the E-Placement Form
• E-Placement Tutorials
• Student Application Fees
• Important Information - Placement Limitations

• Register for the NSE Conference.
• Contact the hotel to make your room reservations.

• Complete on-line Verification of Enrollment, by the third week of the term, for incoming students at nse.org, Coordinator Center, Placement Resources, Verify. (SEMESTER /QUARTER CALENDAR)
• Enter conference placement requests at nse.org, Coordinator Center, Placement Resources, Enter a New Student to be Placed.
• Update Campus Detail Information at nse.org, Coordinator Center, Documents.
• Update Campus Budgets at nse.org, Coordinator Center, Documents.

CAMPUS IMPLEMENTATION AND PROGRAM PROMOTION

• Display NSE posters with notation - "last time to apply".
• Distribute bookmarks, fliers, brochures (not NSE Directories) in high student traffic areas.
• Jointly promote NSE with honors, study abroad, career services, and multicultural programs.
• Hold NSE information sessions.

Outgoing Students
• Contact students who have inquired, but not filed an application.
• Interview applicants.
• Verify eligibility (academic, social/behavioral, financial).
• Review, accept, and rank applicants.
• Establish priorities for student placements at first choice campuses.

Your Students on Exchange

• Receive Verification of Enrollment from host campuses, file and send a copy to your financial aid office.
• Update e-mail distribution list for communicating with students.

• Register for the NSE Conference.
• Contact the hotel to make your room reservations.

• Enter conference placement requests at nse.org, Coordinator Center, Placement Resources, Enter a New Student to be Placed.
• Update Campus Detail Information at nse.org, Coordinator Center, Documents.
• Update Campus Budgets at nse.org, Coordinator Center, Documents.

CAMPUS IMPLEMENTATION AND PROGRAM PROMOTION

• Continue to promote the program for post-conference placement opportunities.
• Advise financial aid office of incoming and outgoing Plan A and Plan B students.
• Advise housing office of the number of incoming students requesting housing.

Outgoing Students: Before the Conference
• Meet with all applicants. Confirm intent to exchange; discuss placement priorities; and advise of schedule for follow-up meeting after the conference.

Outgoing Students: After the Conference

• Meet with applicants to advise of placements.
• Secure signatures on Placement Acceptance Forms.
• Secure signatures on campus waiver and/or responsibility/obligations forms.
• Explain procedures for leaving and returning to campus.
• Ensure that students have met with the financial aid officer to discuss aid awards and disbursement.
• Verify that students have completed an advising agreement. Keep a copy for your records and distribute copies to the student, the student's advisor, and the records office.

Students Not Placed at the Conference

• Contact students not placed and identify campuses still open.
• Process post-conference placement requests.

Incoming Students

• Send welcome letter, enrollment forms, and registration materials to students when PAF is received.
• Receive residence life, admissions, health, and other completed enrollment forms and forward to appropriate campus offices.

Returning Students

• Send information regarding registration and housing.

• Attend the NSE Conference.

• Return Placement Acceptance Forms to host campus coordinators.

• Enter conference placement requests at nse.org, Coordinator Center, Placement Resources, Enter a New Student to be Placed.
• Enter post-conference placement requests at nse.org, Coordinator Center, Placement Resources, Enter a New Student to be Placed.
• After the conference, update placement availability at nse.org, Coordinator Center, Placement Resources.

CAMPUS IMPLEMENTATION AND PROGRAM PROMOTION

• Continue to promote the program for post-conference placement opportunities.

Departing Students
• Conduct exit interviews or evaluations.
• Inform students of the process for requesting transcripts.
• Determine if the student owes money; if so, block release of transcripts until debt is paid, and inform the home coordinator.

Outgoing Students

• Receive and process late applications.

• Return Placement Acceptance Forms to host campus coordinators.

• Complete on-line Verification of Enrollment, by the third week of the term, for incoming students at nse.org, Coordinator Center, Placement Resources, Verify. (QUARTER CALENDAR)
• Enter post-conference placement requests at nse.org, Coordinator Center, Placement Resources, Enter a New Student to be Placed.
• Update placement availability at nse.org, Coordinator Center, Placement Resources.

CAMPUS IMPLEMENTATION AND PROGRAM PROMOTION

• Continue to promote the program for post-conference placement opportunities.
• Process payment to the NSE Central Office for student application fees.
• Process payment to the NSE Central Office for membership fees.

Incoming Students
• Contact incoming students who have returned Placement Acceptance Forms, but have not filed required university forms.
• Secure summer contact information.

Outgoing Students

• Assist outgoing Plan B students with place-holder course registration and payment of tuition and fees.
• Secure summer contact information.
• Develop and utilize an e-mail distribution list for communicating with students.
• Verify that all students have completed a written advising agreement. Keep a copy for your records and distribute copies to the student, the student's advisor, and the records office.
• Verify NSE eligibility at the completion of the term. Notify student and host campus coordinator of cancellations for students not maintaining NSE eligibility.
• Advise host coordinators of any other cancellations.

• Complete NSE Directory Copy and Membership Renewal Form.

• Enter or update:
  • Honors Access
  • Study Abroad
  • RA Exchange
• Enter post-conference placement requests at nse.org, Coordinator Center, Placement Resources, Enter a New Student to be Placed.
• Update placement availability at nse.org, Coordinator Center, Placement Resources.