EVENTS MANAGEMENT OFFICE

CAMPUS AND CAMPUS VENUES INFORMATION

Butler 210  |  Butler 210B

Procedures for Use of Butler Library 210 Program Center

  • To reserve Butler Library Room 210 Program Center, contact the Events Management or Student Events Management Office.  Use of Butler Library Room 210B is reserved independently from Room 210 Program Center.  The room is locked when not in use.  Keys must be obtained from the Events Management Office to gain access to the room.
 
  • For scheduled weekday events, the key must be picked up from Events Management (Cleveland Hall 112) between 9 a.m. and 4:30 p.m. and returned by 9 a.m. on the next business day following your event.  For scheduled early morning, evening and/or weekend programs, the key must be picked up by 3:30 p.m. on the day prior to your event and returned by 9 a.m. on the next business day.  University Police will not open interior doors.
 
  • Butler Library Room 210 is available during scheduled library hours only, i.e. the room must be cleaned and vacated by the library closing time.  Special arrangements must be made in advance if there is a need for this room prior to the opening or past the closing times of the library.  Fees may be incurred when building hours are exceeded.  Please contact the (Student) Events Management Office for assistance.
 
  • Butler Library Room 210 is equipped with tables, chairs, overhead projector, and a smart classroom console.   In addition, there is a food service area that can be utilized during your program.
 
  • A telephone line (analog only - local & toll free calls) can be made available for your use.  However, long distance conference calls are able to call in.  You must provide your own telephone instrument.  Please contact (Student) Events Management at least 5 business days prior to your event so that the necessary arrangements can be made.
 
  • (Student) Events Management does not have staff to assist in rearranging the furniture.  If you move any furniture, please return it to its original position before you leave.
 
  • Fire codes require that no more than 80 individuals are in the room during an event.
 
  • Food service should be arranged with college approved caterers.  If your group is hosting a catered program, someone from the group MUST meet the caterer at the loading dock entrance of Butler Library to escort the caterer to the appropriate room.  Food must be consumed inside the room and may not be taken to other areas of the library.   Storage of food, decorations, etc. cannot be provided. Arrangements for immediate food clean up must be made by the group, including removal of left-over food, cleaning  of the tables and counters, and disposing of any trash.  The room MUST be ready for the next group to enter.  
 
  • Arrangements for Audio Visual Equipment (Smart Equipment) is the responsibility of the users.  A mandatory demonstration of the smart equipment must be received by each user in order to obtain access to the Smart Equipment Console.  Keys must be obtained from the Events Management and Student Events Management Office to gain access to the equipment.  Contact Instructional Resources (x6670) at least 7 days prior to the event to make arrangements for an equipment demonstration.  Failure to comply with this demonstration will result in the user not being allowed access to the equipment.
 
  • The room is equipped with white boards.  ONLY dry-erase markers may be used on these boards.
    The College does not provide consumable items for events.  It is the group's responsibility to provide all consumable items such as markers for the dry erase board, easel pads, etc.

The library staff is unable to assist with your specific needs.  Please direct all inquiries pertaining to this room to Events Management at ext. 6114 or Student Events Management at ext. 3840.

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Procedures for Use of Butler Library 210B Conference Room

  • To reserve Butler Library Room 210B Conference Room, contact the Events Management Office at ext. 6114 or Student Events Management at ext. 3840.  Use of Butler Library Room 210B is reserved independently from Room 210 Program Center.  The room is locked when not in use.  Keys must be obtained from the Events Management Office to gain access to the room.
 
  • For scheduled weekday events, the key must be picked up from Events Management (Cleveland Hall 112) between 9 a.m. and 4:30 p.m. and returned by 9 a.m. on the next business day following your event.  For scheduled early morning, evening and/or weekend programs, the key must be picked up by 3:30 p.m. on the day prior to your event and returned by 9 a.m. on the next business day.  University Police will not open interior doors. 
 
  • Butler Library Room 210B is available during scheduled library hours only, i.e. the room must be cleaned and vacated by the library closing time.  Special arrangements must be made in advance if there is a need for this room prior to the opening or past the closing times of the library.  Fees may be incurred when building hours are exceeded.  Contact the (Student) Events Management Office for assistance.
 
  • Butler Library Room 210B is equipped with tables, chairs, and an overhead projector. 
 
  • A telephone line (analog only - local & toll free calls) can be made available for your use.  However, long distance conference calls are able to call in.  You must provide your own telephone instrument.  Please contact (Student) Events Management at least 5 business days prior to your event so that the necessary arrangements can be made.
 
  • The (Student) Events Management Office does not have staff to assist in rearranging the furniture.  If you move any furniture, please return it to its original position before you leave.
 
  • Fire codes require that no more than 14 individuals are in the room during an event.
 
  • Food service should be arranged with college approved caterers.  If your group is hosting a catered program, someone from the group MUST meet the caterer at the loading dock entrance of Butler Library to escort the caterer to the appropriate room.  Food must be consumed inside the room and may not be taken to other areas of the library.   Storage of food, decorations, etc. cannot be provided.  Arrangements for immediate food clean up must be made by the group, including removal of left-over food, cleaning  of the tables and counters, and disposing of any trash.  The room MUST be ready for the next group to enter.  
 
  • Arrangements for Audio Visual Equipment is the responsibility of the users.  Contact Instructional Resources (x4535) at least 7 days prior to the event to make arrangements to borrow audio visual equipment. 
 
  • The room is equipped with white boards.  ONLY dry-erase markers may be used on these boards.  The College does not provide consumable items for events.  It is the group's responsibility to provide all consumable items such as markers for the dry erase board, easel pads, etc.

The library staff is unable to assist with your specific needs.  Please direct all inquiries pertaining to this room to Events Management at ext. 6114 or to Student Events Management at ext. 3840.

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