FINANCE AND MANAGEMENT

UB/BUFFALO STATE REPORT ON SHARED SERVICES

"To remain competitive as a system, SUNY continues to lead a disciplined way of life, eliminating duplicative operations and administrative overhead by finding every opportunity to share services. The case for efficiency – long in the making – is unequivocal."
                                                     --- SUNY Chancellor Nancy L. Zimpher
                                                          2013 State of the University Address: College is Worth It
                                                          January 15, 2013


The University at Buffalo (UB) and Buffalo State are well-positioned to implement an effective shared services culture that supports Chancellor Zimpher’s vision for the State University of New York (SUNY) to improve efficiency, generate cost savings, build capacity, and increase resources for core academic mission and student services.

Our institutions have a long history of collaborating on individual, organizational, and institutional levels. With minor changes to existing governance processes, it is possible to incorporate shared services into our procurement and project intake processes.

With support and guidance from UB President Satish Tripathi and Buffalo State President Aaron Podolefsky, the two campuses generated nearly 100 new potential shared services ideas as part of campus alliance network activities.  These ideas fall into the five categories of: shared services; purchasing and buying power; training and professional development; information technology; and best practices.  Each idea has been placed into one of three categories of implementation:  easy to implement; requiring more planning or investment and/or some procedural change; or requiring a substantial investment or a change in school or SUNY policy.

The challenge is to embed shared services into the cultures of both campuses so that there is a sustainable process through which ideas can be evaluated, resources committed, and each collaboration measured for its intended outcomes (efficiency, savings, capacity, increased academic and student services).

Campus constituents have been kept informed of the campus alliance network activities to date through meetings with groups on both campuses representing faculty, staff and students.  Also, discussions have occurred with the local community colleges and regional state-operated schools.

This report provides details of the efforts of the UB/Buffalo State campus alliance network group to date, describes the results of the discussions between our campuses as well as with the other regional SUNY institutions, and makes recommendations for next steps to take our collaborative activities from ad-hoc to deliberate.

We welcome your comments, questions and suggestions.  Please email them to the UB/Buffalo State campus alliance working group.