FINANCE AND MANAGEMENT

BROAD-BASED FEES

  

Policy Title: Buffalo State Comprehensive Broad-Based Fee Policy

Summary: Buffalo State’s Broad-Based Fee Policy has been established in accordance with the State University of New York (SUNY) Policy entitled Fees, Rentals and Other Charges, Section II: Broad-based Fees General Guidelines. 


In the event that a fee is imposed upon students without following the guidelines set forth in this policy, funds collected shall be refunded to the payee in full upon request made to Buffalo State or by directive from System Administration.  Requests for refunds must be made within three years of collection of the fee.  This refund provision is effective as of September 2011.  Other refund provisions may also apply.

Overview: Buffalo State is required to submit a five-year broad-based fee plan annually to SUNY, including proposals to charge new fees and adjust existing fees. Plans may include one-time adjustments and/or multi-year adjustments to campus fees. 


Broad-based fees are generally charged to all enrolled students to finance discrete activities that benefit the student body, excluding those activities that are part of the core instructional program.

Increases: Broad-based fee increases are proposed with sensitivity to student financial access. In general, annual broad-based fee increases are no greater than the Higher Education Price Index (HEPI) unless there is a compelling case. Compelling reasons for such an increase may include, but are not limited to, expansion of critical student services, technology improvements, mandatory collective bargaining costs that exceed the current HEPI index or an extraordinary increase in fringe benefits. 


Student Consultative Process:
  Requests to adjust an existing broad-based fee or to establish a new broad-based fee invoke the student consultative process.  A broad-based fee request may originate from a campus oversight body, such as the Student Health Advisory Committee, or the Buffalo State administration.  The consultative process commences with the appropriate fee custodian reviewing the proposal with the associated campus oversight body, including student members.  Open forums are scheduled at which additional student input is obtained.  Concurrently, the broad-based fees proposal is brought to the College Senate for assignment to the appropriate sub-committee(s) for review and recommendation.  Additional hearings may be scheduled by the sub-committee(s) in review of the proposal. The sub-committee(s) makes recommendation to the membership of the College Senate where the proposal is voted on by the body as a whole.  Both the College Senate and the sub-committee(s) involved in this consultative process include student members. The College Senate’s recommendation is then forwarded to the President.  All public hearings are publicized widely to the student population and are held at various times to increase opportunities for students to attend and express their views.

Upon receipt of the College Senate’s recommendation, and considering student feedback received during the period of consultation, the President renders a decision regarding the broad-based fee proposal(s).  The President’s decision is submitted to SUNY as Buffalo State’s recommendation for changes in broad-based fees.  The broad-based fee process and President’s recommendation are shared with the college community in a broad and inclusive manner.   

Fee Waivers: Broad-based fee waivers are granted for Buffalo State students who meet one of three conditions: those who are enrolled in study-abroad; those who reside outside of Erie and Niagara counties and are enrolled exclusively in on-line courses that never meet on campus; or those who reside outside of Erie and Niagara counties and are enrolled exclusively in other types of classes that never meet on campus. Fees subject to waiver are the athletics, health and transportation fees. Fee waivers are not automatic: The International and Exchange Programs Office performs the fee waiver application process on behalf of study-abroad students; all other students seeking fee waivers must apply for them each term or semester via Banner, Buffalo State's integrated student information system. Students may apply for a fee waiver until one week after the drop/add deadline for each term or semester.

Part-time students are charged mandatory fees on a per-credit-hour basis.

Buffalo State charges mandatory broad-based fees during summer and winter sessions for services supported by fee revenue that are available at that time. Fees are pro-rated based on credit hours. 


Buffalo State adheres to the State University of New York (SUNY) Policy entitled Fees, Rentals and Other Charges Section II: Broad-based Fee General Guidelines, including but not limited to, the following:

All broad-based fees require the approval of the SUNY chancellor's designee. Any new broad-based fee requests must explicitly state the purpose of the fee and the campus must assure that the moneys generated from the fee are used solely for such purpose. With the exception of the College Fee, broad-based fee revenue must be recorded within separate and distinct accounts. 


Broad-based fee revenue may be used for personnel and other than personal service (OTPS) expenditures, unless excluded by individual fee policies. Fee revenue may not be pledged nor used to pay debt service.

Accumulations of broad-based fee revenue must conform to the university’s policy on financial reserves. Any proposed fee increase must consider any accumulated reserve amounts.