![]() July 1, 2006 – June 30, 2007 Submitted by Maryruth Glogowski |
Contents: Section I Progress/accomplishment of departmental goals from last year's annual report. Section II Planning for next year. Section III Significant accomplishments. Section IV Assessment of academic departments. Section V Cumulative summary of department accomplishments. | |
|
Section I Progress/accomplishment of departmental goals from last year's annual report. | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Goal: | Exploit the Information Commons model to collaborate with other campus units to support student, faculty and staff of Buffalo State.
| Status: |
Still in progress |
Comments:
| Student satisfaction with library is higher than the SUNY norm on SUNY SOS. The College Writing Program now schedules staff to provide regular daily tutoring from the Information Commons Desk. There is a proposal to move the whole program into BUTL 218. The proposed Application Support Desk will enhance service. Attendance is up over last year. |
Back to Top | Goal: |
Work with colleagues in SUNY to maximize the impact of SUNYConnect, participate in a shared storage pilot, work with the consolidation of Aleph500, expand SUNY IDS, and innovate to provide improved library services.
| Status: |
Still in progress |
Comments:
| An agreement with the University at Buffalo Libraries will allow us to transfer the British Parliamentary Papers, all our ERIC Microfiche, and a variety of other microforms to their newly opened remote storage facility freeing space. Our successful SUNY IDS project has been featured at conferences around the country and is expanding to include private institutions. ILL requests supplied to other libraries were up by 18% with Odyssey electronic transmissions up by almost 100%. |
Back to Top | Goal: |
Reorganize to better manage and give access to electronic resources. Develop the position of Electronic Resource Management Librarian to provide the expertise needed to update metadata, manage OpenURL link resolvers, and make our bibliographic records, collections and resources more widely available on the Web.
| Status: |
Still in progress |
Comments:
| An experienced ERM Librarian was hired for Information Commons so the position will be rethought. We have migrated from SFX to Serials Solutions and our records are accessible through Google Scholar, Yahoo and Ask.com via Woldcat. |
Back to Top | Goal: |
Lead a collaborative campus effort to develop a plan for digital archiving and retrieval reflecting best practices and emerging international standards.
| Status: |
Still in progress |
Comments:
| Working with CTS to develop hardware needs, when to use of SUNY DSpace, and archiving standards. AVP attended 3 OCLC Members Council Meetings and the NYSHEI program. Library signed an agreement with Portico. |
Back to Top | Goal: |
Work with colleagues at the Buffalo & Erie County Historical Society to submit an IMLS Digitization Grant.
| Status: |
Unable to accomplish |
Comments:
| The Buffalo & Erie County Historical Society staff was unable to work on this at this time. |
Back to Top | Goal: |
Begin to catalog and classify the Art Conservation Library.
| Status: |
Still in progress |
Comments:
| 279 books were cataloged this past year. Plans are under way to speed up the processing of this collection now that we know the parameters. |
Back to Top | Goal: |
Complete the digitization project in Savage Theatre Arts Building's studio facilities. Instructional Resources will oversee conversion from analog to digital, including testing of new equipment and communicating with COM faculty of the status of orders, equipment and installation, in order for COM to hold scheduled classes fall 2006.
| Status: |
Accomplished |
Comments:
| Completed in October 2006. Physical construction problems delayed the IR portion of the project by 2 months. This state of the art digital television broadcast and production facility is in use and was built at a cost considerably less than if purchased turnkey from an outside vendor. |
Back to Top | Goal: |
Integrate multimedia technologies into academic courses using campus resources such as streaming servers, ANGEL, video conferencing, campus supported software, and other emerging technologies. Work with faculty to assess the educational impact on students.
| Status: |
Accomplished |
Comments:
| Instructional Resources staff worked closely with Professor Chuck Mancuso from Music to transform an entire course (MUS 206) from a presentation of slides, DVD videos and audio tapes into a series fully integrated PowerPoint presentations with the audio and video files linked through ANGEL. This project entailed scanning nearly 2,000 slides, digitizing over 300 audio tracks and 129 videos and assembling them into twelve PowerPoint presentations and adding more than 600 links to ANGEL. IR staff are currently in the process of converting more courses for Professor Mancuso (MUS 305W and MUS 306W).
|
IR also assisted Professor Bob Wood from Design in converting his slide presentations to digital presentations. This included scanning nearly 1000 slides and shooting digital copies on the copystand rather than copy slides. About 40 other courses began using streaming media through ANGEL which has enabled faculty to provide a similar experience online as in the traditional classroom. IR staff handles all editing and compression. Video Production received and completed over 600 routine requests this year, some requiring over 80 hours of work from start to finish. Back to Top | Goal: |
Explore how technology can be infused into current classroom teaching practices; work with faculty to determine what technologies are needed and how to best upgrade older smart classrooms; assess smart classroom technology use and impact on faculty and students.
| Status: |
Still in progress |
Comments:
| Worked with registrar's office, ATAC and associate deans on faculty needs and requests for smart classrooms. Began process of converting Bulger N2A into a state of the art IP videoconferencing facility using the Tandberg 6000 (room to be completed July 2007) and worked with Title III grant principle investigator to convert Bulger N2D into a state of the art math learning lab incorporating new and emerging technologies (due for completion summer 2007). Worked with Facilities to plan 6 new technology classrooms that should be available for fall 2007. Extron hardware implementation collects data for assessment. |
Back to Top | Goal: |
Create an off-site back up system for digital photographs and graphic files; make photographs more widely available to the campus community by further development of the online proofing gallery.
| Status: |
Accomplished |
Comments:
| IR now has an off-site back up system for Photography and Graphics housed in Twin Rise and maintained by Administrative Computing. We have reorganized and are continually updating the IR Photography Proofing Gallery which enables all of the campus community to view the latest photographs from events across campus. Telecommunications is currently working to update our Ethernet service to enable faster transfer of images to the backup servers in Twin Rise. |
Back to Top | Goal: |
Provide closed captioning on all live productions; investigate software to provide post-production and with edited academic-related video production projects.
| Status: |
Accomplished |
Comments:
| Closed captioning for live productions such as Commencement is outsourced for optimum cost-effectiveness. |
To meet the NY Executive Order #3 Sonic Foundry's MediaSite equipment and software was tested for a College Council Meeting. IR rented MediaSite to capture, host, live stream, and archive successfully Commencement on May 12, 2007. Back to Top | Goal: |
Have a feasible business continuity plan in place by 2007.
| Status: |
Still in progress |
Comments:
| IR staff is collaborating with Administrative Computing to develop a back up and storage plan for digital resources. Hardware has already been purchased and procedures are in the process of being mapped out. |
Section II | Planning for next year. Dept. / |
Unit Goal: Provide outstanding service to students, faculty and staff.
| Metrics: |
Campus assessment instruments will continue to rate Library & Instructional Technology above other service units, staff will be sought out to present on service at conferences, resources will be provided to continue service. |
Back to Top | Dept. / |
Unit Goal: Provide access to a robust library collection that meets the teaching and research needs of the campus.
| Metrics: |
Campus assessment instruments will indicate satisfaction with library resources, collection use statistics will improve, benchmarks with peer institutions will compare favorably, ILLs supplied will increase and ILL requests to borrow will go down. |
Back to Top | Dept. / |
Unit Goal: Provide necessary software platform, equipment, studios, and materials to meet the teaching and research needs of the campus.
| Metrics: |
Bulger Television studios will be digitized; IP videoconferencing facility will be complete; ANGEL use and distance learning courses will increase; multimedia will be present in more courses; campus will comply with EO3; smart classrooms will be utilized; equipment will circulate effectively. |
Back to Top | Dept. / |
Unit Goal: Continue to leverage position in SUNY and the Information Commons model as a platform for collaboration.
| Metrics: |
Other campus units will provide services in Butler Library and Bulger Communications Center; students will have easier and increased access to support services; SUNY will facilitate resource sharing; we'll have data in SUNY DSpace. |
Section III | Significant accomplishments
A. Departmental/Unit Accomplishments – Describe the significant accomplishments that characterize 2006-2007 for the Department/Unit. Include major accomplishments, awards, milestones, and measurable results; significant improvements to existing programs; new initiatives; programs; major grants or other external support; impact your efforts have on students (if appropriate); significant individual accomplishments (from the individual information sheets); community partnerships established.
| This section is comprised of the detail of four units: Archives, Information Commons, Technical Services and Instructional Technology
Archives:
Information Commons:
Information Commons Services
Professional Effectiveness
Scholarly Activity
Service to the Community and Professional Development
Technical Services: Our progress toward that goal was due in part to the additional $100,000 the library received an into its materials budget as part of the Campus' Investment in the Future initiative. With the funding we were able to participate in several SUNYConnect/NYSHEI inititiatives, purchasing Proquest's Early English Books Online for the campus and becoming a founding member of Portico, a digital preservation initiative, to ensure continued access to the electronic content we subscribe to or own. The one-time increase in our materials budget also served to highlight our budget yearly shortfall and to emphasize the negative implications of a continued budget with negligable annual inflationary increases and reliance on SUNYConnect purchasing power and alternative sources of funding from New York State Library and the Research Foundation. We continue to make cuts to subscriptions lists to find monies for new materials. Inflation cost increases need to be met to maintain current level of online content: we see yearly increases: 5% Online subscriptions, 9% Journals (print & electronic), 2-3% Subscription agencies service fees. This past FY the library spent $295,000 from alternative sources exclusive of the IIIF initiative. With Research Foundation grant money and SUNYConnects' ability to fund several EBSCO databases, we were able to add considerable online content this past year, most noteably: JStor Arts & Sciences Complement, JStor IV and JStor V collections, CQ Researcher backfile content, additional Proquest Historical NewsPapers, Alexander Street Press' African American Experience, ASP Music Online, full text access to Hospitality & Tourism, two Sage Collections of online journals( Psychology and Sociology), EBSCO's Literary Reference Center, MorningStar w/Principia in response to a direct request from the Economics department, Geoscience World, ACLS Humanities EBook Project., BasicBiosis and Anthropology Plus. We followed the developments at OCLC closely, especially the merger with RLG and the addition of its Institutional Records to the main bibliographic records. We watched with interest the growth of Open Access initiatives and have made several changes in cataloging procedure and MARC usage to anticipate an inevitable shift in online catalog paradigm. Technical Services is committed to Open Access. There have been significant enhancements made to the OCLC Connexion client software to allow for better access to authority records and the extraction of metadata from websites in several formats including MP3. We have added Buffalo State College to the OCLC WorldCat Registry. The Acquisitions department continued its push to streamline its web ordering procedures in an attempt to reduce the per book cost, adding an additional vendor who offers exceptional discounts. The cost of a hard cover university press book increased from an average of $60 to $90 this past fiscal year while the quality of books purchased has noticeably declined. Print journal prices continue to increase by 9% yearly; electronic journals have increased this year by slightly less than 5%. As electronic format of journals and serials become available and prove to be a savings, we shift subscriptions from print to electronic. We prefer online e-content across all formats. Keeping track of migrating electronic content and access has become a major undertaking for Technical Services. Monthly statistic-keeping procedures have been updated to allow more accurate and pertinent reporting. The Acquisitions department has been relocated within Technical Services while the staff elevator is undergoing asbestos abatement and rehabilitation. The Cataloging department focused on database clean-up and providing access to our valuable collections. Existing MARC records were updated according to the latest guidelines to assist with future system migrations; the LDR format for our summary periodical holdings at OCLC has been updated to the MFHD; changes were made to the Aleph Oracle tables to allow for ISBN-13; vendor supplied MARC records for ebook collections were enhanced; local use of several MARC fields was altered to anticipate future changes in OPAC structure. Procedures for processing of gift collections and Special Collections were revised. Several key Special Collections were catalogued for Archives/Special Collections, and the department continues its liaison with the Art Conservation department. In September we met with faculty from the Art Conservation department and agreed to catalog the books and journals in their library and to make them searchable as a collection in the library's OPAC and in WorldCat. To date 279 books have been catalogued and processed for the Art Conservation library in Rockwell Hall. Technical Services collaborated with several academic departments to provide current book, DVD and electronic material for students. Blu-Ray vs. HD DVD will be need to be addressed by the library in the near future. Collection development projects were undertaken in Theatre Arts, Modern & Classical Languages, African Studies, Communication, Interior Design, Economics, Exceptional Education, Metal-Smithing and Criminal Justice. Lack of shelf space in the library for added print materials continues to be an issue. In November, we met with Karen Senglaup and H. Austin Booth to discuss Buffalo State's use of the University at Buffalo's off-site storage facility on Rensch Road. Several microform and book collections have been earmarked for off-site storage. We anticipate that MOUs will be agreed upon and the logistics of the move will be finalized in Summer 2007. It is expected that the removal of material to storage will free up approximately 383 linear feet in the library's stack areas. Several additional weeding and inventory projects have been undertaken by Technical Services staff in conjunction with the Supervisor of Circulation. Technical Services Staff is currently taking inventory of our print journal collections and microform collections, updating its serial and periodical records to ensure accuracy for Open Access and InterLibrary Loan. Weeding of out-dated and damaged-beyond-repair books is an on-going project. Faculty have been very generous to us this past year, donating several noteworthy personal book collections which were received and catalogued, most noteably, Dr. David Lampe. Dr. Ellen Kennedy and Dr. Frank Kowsky. We received two donations from Project Flight this year, totaling 782 books for children and adults. The collections are searchable in the OPAC by donor and as such records can be harvested to individual donor web pages. Technical Services worked diligently in 2006-2007 to maintain a collection of print material and online content/access that supports the ever-changing curriculum and faculty research. This past year we:
Instructional Technology: Ken Giangreco won best documentary at the Canadian International Annual Film Festival for "The Roof Shall Not Fall." Computer Graphics designed and printed 225 posters for various events and faculty presentations at conferences. Video Production and Television Engineering staff worked with Athletics to produce Bengal Magazine, a 30-minute sports show that is streamed online. This show highlights our student athletes and athletic programs: http://www.buffalostate.edu/offices/ir/Multimedia/portfolio.htm Individual Development Award recipients: Kaylene Waite, Ken Giangreco Kaylene Waite was nominated for the President's Award for Excellence in Service Kaylene Waite, Ken Giangreco conceptualized, marketed, and scheduled video time in the Student Union for the 2nd annual Video Memories DVD. This DVD is a digital yearbook containing hundreds of photographs from the past year and includes video testimonials of students. This year over 115 students participated. Bruce Fox also contributed hundreds of photographs from the past academic year. Paul Smith recorded several concerts at the Burchfield Penney for Dr. Chuck Mancuso. One of his live recordings on the jazz group Babik was well received and three of the tracks were published on the group's self titled CD BABIK ANGEL course statistics: Summer 2006- 116 course sites, Fall 2006 -513 course sites, Spring 2007 -538 course sites Video Production logged over 2,100 hours on projects for academic and administrative requests. Academic areas include Communications, Creative Studies, Music, Modern & Classical Languages, Physics, and Fashion. Projects were completed for the Burchfield – Penney, University Police, Weigel Health Center, and CDHS. The number of photographic shoots has continued to increase. There were 112 location events, 126 portraits and studio setups and two student assistants shot 30 events and studio setups. These events have included shoots for classroom support as well as public relations photography for Institutional Advancement and the President's Office. The smart classroom support line received over 700 calls. Staff trained 185 people how to use the smart podiums on campus and 200 people on how to use various media equipment. Equipment Loan processed over 5,000 requests. Tracking student use remains difficult as until recently items were still being loaned to students under a faculty member's name as IR does not have a student database. IR is in the second year of a four year capital project to digitize the Bulger facility TV studios. The Bulger facility received 3 high definition camera chains, a new high definition capable signal routing switcher and additional digital conversion equipment. The number of Smart Classrooms continues to grow. Eight new classrooms were installed in Caudell 214, 215, 216, Classroom B106, B108, Ketchum 106, 300, 328. Smart Classroom equipment was installed in Rockwell 102 Music Lab to assist Professor Chuck Mancuso. Bulger E, N2B, and N2C were completely upgraded to the latest Extron configuration. Much progress has been made in the remote access/support of current smart classrooms. Four of six new Smart carts were constructed and delivered. Eight Smart Carts received new projectors. A/V Repair assisted with the construction of the smart carts, smart classrooms and repaired 95 college owned A/V items. B. Individual Accomplishments – Individuals complete appropriate form. To be used for discretionary salary awards and for chair/unit director to use when completing the annual report. Attach forms and submit with annual report. Individual forms were submitted and are on file in the office of the Associate Vice President for Library and Instructional Technology. Back to Top |
Section IV | Assessment of academic departments (other than NCATE accredited programs)
All major programs have assessment plans filed in Academic Affairs. Please report the data you collected this year and describe how the data will be used.
| Not Applicable A. Academic Departments - NCATE accredited Not Applicable
B. Assessment for academic support and administrative units
Back to Top |
Section V | Cumulative summary of department accomplishments related to Buffalo State’s Strategic Plan 2003-2008
Reflect on department accomplishments since that time and summarize those related to the five strategic directions in the college’s strategic plan.
| Strategic Direction 1: Quality Learning Experiences Buffalo State will engage students in rigorous learning experiences, both in and out of the classroom, that heighten their aspirations and transform their lives.The Information Commons provides students with quality library and technology tools, resources, and services which serve as the foundation for life-long learning experiences. Examples include an award-winning library Web site which provides access to over 100 databases, many of them full-text; quality library instruction and research assistance virtually and in person; a computing help desk and a writing center located in the library; and a StudyQuad with computers and specialized software open 24/7. The library also provides students a physical place with comfortable furniture to retreat for quiet study and reflection. Strategic Direction 2: Research, Scholarship, and Creativity Buffalo State will support and expand opportunities for research, scholarship, and creative expression. “Supporting research, scholarship, and creativity” is the mission statement of the library. The library’s quality programs and noteworthy exhibits support and encourage creative expression. The library’s extensive instruction programs, online resources, exemplary interlibrary loan service, and other library tools such as Central Search and Article Linker support research and scholarship.Instructional Resources staff worked closely with Professor Chuck Mancuso from Music to transform an entire course (MUS 206) from a presentation of slides, DVD videos and audio tapes into a series fully integrated PowerPoint presentations with the audio and video files linked through ANGEL. This project entailed scanning nearly 2,000 slides, digitizing over 300 audio tracks and 129 videos and assembling them into twelve PowerPoint presentations and adding more than 600 links to ANGEL. IR staff are currently in the process of converting more courses for Professor Mancuso (MUS 305W and MUS 306W). IR also assisted Professor Bob Wood from Design in converting his slide presentations to digital presentations. This included scanning nearly one-thousand slides and shooting digital copies on the copystand rather than copy slides. About 40 other courses began using streaming media through ANGEL which has enabled faculty to provide a similar experience online as in the traditional classroom. IR staff handles all editing and compression. The Photography and Graphics area of IR supports the research and scholarship of faculty and students as they are heavily involved in the Student Research and Creativity Celebration and the Faculty and Staff Research and Creativity Fall Forum. Kaylene Waite has created several templates for faculty to use to design and layout posters. Strategic Direction 3: Regional Leadership and Service Buffalo State position itself as a leading educational, economic, and cultural partner, contributing to the vitality of the region. (Please list all community partnerships established by your department/unit.)The Information Commons has developed numerous productive community partnerships. The Rooftop Poetry Club is open to the public and has received tremendous recognition for its programs. The library has partnered with the Amherst Central School District, providing administrators and librarians with library instruction and research materials. The Information Commons provides library tours and instruction sessions for area high school students and continues to accept high school seniors as practicum students. Reference librarians partner with the graduate library school at UB and the Center for Development of Human Services, providing practicum opportunities and mentoring for library school students. Library faculty serve as adjuncts at UB and Empire State College. The Information Commons is a training work site for disabled students in the Transition Program and also partners with the NFTA to provide bus passes to undergraduates. Butler Library’s Information Commons actively seeks to enhance educational opportunities, services, and resources for patrons through community partnerships. IR completed a video for the 5th International Peace Conference. The 20 minute video highlights the Urban Community Corporation (UCC) from Buffalo. This work served the Buffalo community today: http://www.uccbuffalo.org/ Ken Giangreco produced a three part DVD for the Burchfield-Penney Art Center dedicated to the New Museum project and the Alumni of Buffalo State. Bruce Fox and Ken Giangreco did a Quick Time virtual reality view of the new site. The QT virtual reality will allow those interested in the project to get a 360 degree view of the building. A model was used to create the view by compositing it into an image of the construction site. Pat Trinkley and Ken Giangreco have been compressing their time lapse footage of the construction.
Strategic Direction 4: Academic and Institutional Distinctiveness Buffalo State will develop initiatives to support programs and activities that distinguish the college.The Information Commons is pro-active in its support of all campus academic curricula and programs. The library liaison program provides a valuable venue for faculty input regarding resources and services needed to support their disciplines. Services such as interlibrary loan, the writing center and the computing help desk provide enhanced research and academic support for faculty, staff, and students. Innovative uses of Web 2.0 tools and virtual worlds such as Second Life are clear examples of resources that enhance the academic experience. In addition, the Information Commons is, in itself, a department of distinction. Since the creation of the Information Commons, numerous SUNY library and IT directors and staff have toured Butler Library’s Commons and have modeled their organization and structure around what they have observed at Buffalo State. Instructional Resources has the professionals to quickly produce a DVD like “The Gathering Storm” to promote the Sciences and Mathematics Complex. This is part of the reason that Buffalo State College was invited to become a member of the prestigious New Media Consortium. Buffalo State College is now joined with Harvard, Stanford, and other higher education institutions with the designation as a New Media Center. IR has worked closely with Creative Studies for the last four years. During that time, several classes have been recorded in the television studies to make the Creative Studies program accessible by students all over the world, including areas with spotty Internet access. Recently, these course recordings have been linked through ANGEL and we continue to provide them on DVD when needed. Strategic Direction 5: Institutional Leadership, Governance, and Responsiveness Buffalo State will empower leadership at all levels, promote representative and inclusive governance, and provide superior services to the campus community. Annual reports of library faculty and professional staff are a reflection of the level and quality of leadership within Library & Instructional Technology. Librarians and professional staff serve on the College Senate, on all standing committees of the Senate, and on several national accreditation committees. They hold offices in their representative unions, serve on search committees across disciplines, and volunteer for many community organizations. Maureen Lindstrom and Melaine Kenyon have completed the Achieving Success through Leadership Program. We support and encourage all staff to become involved on campus and in the community and believe that such service enhances our reputation and our ability to provide outstanding service ourselves.Back to Top | | |||||||||||||||||||||||||||