Choosing a Career/Major
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Volunteer/Service Learning
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Internship Center
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Resumes/Cover Letters
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Interviews
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Conducting a Job Search
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Small Arrow Job Search Checklist
Small Arrow Networking
Small Arrow Resumes and Cover Letters
Small Arrow The Electronic Application
Small Arrow Part-Time & Summer Jobs
Small Arrow Relocation Information
Small Arrow Employer Information/Job Search Directories
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Small Arrow Reference Files
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Place Holder bullet Sending your File to Employers/Graduate School
Place Holder bullet Employers Requesting References (Emergency Authorization)
Place Holder bullet File Retention
Place Holder bullet Policies and Procedures
Place Holder bullet Check References Using ORCA
Place Holder bullet Scanning Your References
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Job Listings
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Special Populations
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Graduate School Resources
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For Employers
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For Faculty and Staff
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Connect with a Mentor
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CDC Services

The Career Development Center is dedicated to helping students fulfill the lifelong pursuit of purpose by providing services, access to information, resources, and experiences that address individual career needs.

Sending Your File
to Employers and Graduate Schools




A) Making the request:

  • All requests must be made by you in writing by using the reference file request form provided by the CDC or by including the pertinent information in a signed letter. The letter should include your name (married and maiden names, if applicable), address, phone, the complete address of where you are sending the references and most importantly, your signature, which is required by law to release your file. Since the law requires an original signature and the fee must accompany the request, phone and fax requests cannot be taken.
  • For your convenience, a drop slot is located outside of CLEV 306 to submit requests. Follow posted instructions.
  • All the non-retired letters in your file will be sent unless you specifically request otherwise (in writing).
  • All requests are processed and sent out in the order in which they are received. Please allow enough processing time to meet organization deadline dates.
  • All references are mailed directly to the employer or graduate school. It is NEVER possible to hand-carry your references from the CDC. This policy also applies to unofficial copies. See Section 7b below.
  • Each employer and graduate school requires different procedures for references to be sent. We accommodate requests within our established policies.
  • The CDC reserves the right to verify all requests to insure your file is being sent to a bona fide employer or graduate school.

B) Fees:

  • There is a $3 fee for each set of references mailed, or uploaded to a single organization or school district. If you have your reference file uploaded into the WNY School Application System (WNYRIC), the Monroe BOCES, or any similar multi-district on-line system, there is a $20.00 fee. All requests must be accompanied by the fee.
  • If you have had your reference file already mailed or uploaded to an organization and want any new/additional references sent, there will be a $3.00 fee per system.
  • Reference requests are not filled if you have outstanding financial obligations to the college.
  • There is a $20 fee for all returned checks.
  • As a courtesy, the reference request fee for applicants to BSC graduate programs is waived. Requests must be made in writing. See section 7a above.
  • References sent to a foreign country may require additional postage and the fee would therefore increase. These costs are established on a case-by-case basis.
  • You can make one request free-of-charge for an unofficial "student copy" of non-confidential references in your file. Subsequent requests for unofficial copies must be accompanied by the $3 fee.


Updated: 09/2012