Sending Your File
to Employers and Graduate Schools

A) Making the request:

• All requests must be made by you in writing by using the reference file request form provided by the CDC or by including the pertinent information in a signed letter. The letter should include your name (married and maiden names, if applicable), address, phone, the complete address of where you are sending the references and most importantly, your signature, which is required by law to release your file. Phone and fax requests cannot be taken.
  
• For your convenience, a drop slot is located outside of GC 306 to submit requests. Follow posted instructions.
  
• All the non-retired letters in your file will be sent unless you specifically request otherwise (in writing).
  
• All requests are processed and sent out in the order in which they are received.
  
• All references are mailed directly to the employer or graduate school. It is NEVER possible to hand-carry your references from the CDC. This policy also applies to unofficial copies (see Section 7b).
  
• Each employer and graduate school requires different procedures for references to be sent. We accommodate requests within our established policies.
  
• The CDC reserves the right to verify all requests to insure your file is being sent to a bona fide employer or graduate school.
  

B) Fees:

• There is a $3 fee for each set of references sent. All requests must be accompanied by the fee.
  
• Checks should be made payable to the Career Development Center. Do not mail cash. To pay in person, checks are accepted in the CDC; cash or credit card payments must be made at the Student Accounts Office, Moot Hall.
  
• Reference requests are not filled if you have outstanding financial obligations to the college.
  
• There is a $20 fee for all returned checks.
  
• As a courtesy, the reference request fee for applicants to BSC graduate programs is waived. Requests must be made in writing (see section 7a).
  
• References sent to a foreign country may require additional postage and the fee would therefore increase. These costs are established on a case-by-case basis.
  
• You can make one request free-of-charge for an unofficial "student copy" of non-confidential references in your file. Subsequent requests for unofficial copies must be accompanied by the $3 fee.