PEPDS: Sample Performance Program

Sample Performance Program

I. Identifying Information

Employee:	Ima Sample
Review Cycle: From:	1/2/02	To:		1/1/03
Budget Title:	Associate for Technical Services	Salary Level:		SL-3
Local Title:	Associate for Technical Services
Date in Budget Title:	1/2/2002
Department:	Human Resource Management
Supervisor:	Sierra A. Nevada	Title:	Associate Vice President for HRM

Date of Mid-Year Discussion (optional): 6/7/03

II. Goals


A.	Division/Department Goal: To create a professional development library to assist professionals and managers in planning and achieving professional development goals by December 31, 2002. Individual Goal: By October 31, 2002 develop an on-line lending library that allows users to search for materials using a variety of categories, includes the ability to reserve materials on-line, and allows users to provide feedback to HRM regarding the usefulness of the library to their professional development.
	Division/Department Goal: By June 30, 2003 create a system to connect job applicants with available positions that increases the applicant pool by 10% and decreases staff time spent on phone calls by 50%. Individual Goal: By January 31, 2003 develop a job posting subscription service to notify registered job seekers by e-mail of new vacancies at Buffalo State. The system will include demographic and career goal information to assist in evaluating and making enhancements to the system.
	Division/Department Goal: By September 1, 2002 cross-train HRM staff members in the worker’s compensation process so that 2 additional staff can answer questions and process paperwork. Individual Goal: Train the Staff Assistant in Payroll to use the worker’s compensation system, providing technical support and guidance so that he can work independently by August 30, 2002.
	Division/Department Goal: By January 1, 2003 have 90% of the HRM forms available at the HRM website to increase the accessibility and ease of completion for campus constituents. Individual Goal: By September 30, 2002 review all forms to be placed on the website and draft documents for review by HRM staff. Enter final documents on the website by December 15, 2002.
next
B.	Professional Development Goal: Specialty Expertise: Improve skills in web-based programming to be able to simplify form processing and page content on the HRM website. Activity Plan: Take web workshop offered by SUNY in March, 2002 in Syracuse. Support Necessary for Completion: Time off – March 18-22, 2002 and travel expenses. (Will apply for tuition through UUP Professional Development grant.) Assistance from supervisor to develop a project that will enable immediate application of skills after attending the workshop.
	Professional Development Goal: Networking: Build network of 10 contacts with similar technical positions in Western New York by June 30, 2002. Activity Plan: Join Acme Technical professional organization and attend at least 3 meetings by June 7, 2002. Volunteer to serve on one committee by the third monthly meeting in June, 2002. Support Necessary for Completion: $15 monthly meeting fee x 3 meetings, time to attend meetings
next
C.	College Community Service Activity: Serve on search committee for Technical Staff Associate position in Finance and Management.
	College Community Service Activity: Participate for 8 hours as a volunteer at the Corporate Challenge, June 13, 2002.

III. Job Description (check one)

Job description has been reviewed and is up to date.
Job description revisions were made: (date). Attach a copy of the new job description.

Note: Significant and permanent changes in the nature of responsibilities are reason to consider reclassification or salary increase.

IV. Signatures

I have reviewed my job description and agree that it reflects my current job responsibilities. I understand that this job description and the performance program, which includes individual goals, professional development goals, and college community service activities, will serve as the basis for my end-of-year evaluation. Note: If you do not concur with the performance program, you have 10 working days to provide written comments in the box below before the performance program is finalized.

Employee:		Date:
Comments:
Supervisor:		Date:
Comments:
Director:		Date:
Comments:
Dean/Associate Vice President:		Date:
Comments:
Vice President:		Date:
Comments:

Copies:	Employee Supervisor Original filed in Vice President’s Office

Human Resource Management: _____________________

Copies of the signed performance program will be sent to the employee and supervisor from the VP Office after HRM review.

Checklist for Supervisor:

Entered a one-year review cycle (permanent and M/C: July 1 – June 30, Term and Temp: anniversary date).
Completed all three (3) parts of the goal section:
	Individual goals (including department/division goal) Professional development goal (at least one) and plan and support College community service activity (at least one)
Met with employee to discuss draft and final version of performance program.
Reviewed the job description with the employee:
	Signed and had employee sign job description Indicated the percentage of time for essential and secondary responsibilities (total of both to equal 100%) on job description.
Attached a copy of the job description if it was revised.
Provided the employee with the current version of the job description.