Frequently Asked Questions (FAQ's)

• How can I find out about openings at the College?  We post job openings as they become available on the HR site.  You may also subscribe to receive vacancy notices by e-mail.  Professional and faculty openings are advertised in the Buffalo News.
• How do I apply for an opening?  For faculty, professional, and graduate assistant vacancies posted on or after July 1, 2008, apply online at jobs.buffalostate.edu. For classified vacancies, if you meet the requirements for a classified opening, send your resume and cover letter OR bid form to Human Resource Management, Cleveland Hall 403.
• Do I need to submit a resume for each job I am interested in?  Yes. 
• Where do I send my resume if I want to be considered for future openings?  Resumes are only accepted for current openings.  A resume must be submitted each time there is an interest in a particular opening. 
• I am a Buffalo State student.  Does Human Resources handle student employment?  No. Students seeking employment on campus should visit the Financial Aid Office and/or the Career Development Center. 
• Will I get an interview for a Civil Service opening if I received a canvass letter? 
  A canvass letter is merely an announcement that an opening exists in the title for which an individual was tested. A person must be reachable to be eligible for an interview.  More information is available on our classified service page.
• Can I submit a bid form for a Civil Service opening? 
  Only if the individual is a permanent employee at the College and meets the posted qualifications for the position. Employees from other State agencies who are interested and eligible to transfer to a posted opening must forward a resume and cover letter to Human Resource Management.
• Where can I get information on appointment procedures?  HRM Policies & Procedures Manual
• Who is responsible for employment reference checking and education verification? The hiring department is responsible for verifying degree confirmation and employment references. All information must be verified prior to offer of employment.
• What is an I-9 and why do I have to show originals as supporting documentation?
  The I-9 is a federally required document which verifies that an individual is eligible for employment in this country. According to the rules governing the completion of the I-9, only original documents can be used.
• What documentation is needed to complete the I-9?
  Depending on your status, you can find the required documentation listed on the back of the I-9 form: one document from list "A" OR one each from lists "B" and "C".
• How often do I have to complete an I-9 form?
  U.S. citizens: I-9's are valid continuously unless a break of employment occurs. If an employee is rehired within three (3) years after original completion of the I-9, the verifying department needs to complete Section 3 of the I-9 form which requires recording the date of rehire and a signature and date. If an employee is rehired three (3) years after his/her last day, a new I-9 must be completed. If the previous work authorization has expired, but the employee is eligible to work on a different basis, the verifying party must record the date of rehire, document title and number granting authorization to hire, sign, and date the form.  International employees on F-1 (student) visas must renew their I-9 each year. Those on H-1B (specialty occupation) or J-1 (exchange visitor) visas must have their I-9 updated each time their visa is renewed.