ASU (Administrative Services Unit):
composed primarily of office support staff and administrative personnel.
ISU (Institutional Services Unit): composed mostly of
employees responsible for providing therapeutic and custodial care in the
OSU (Operational Services Unit): composed of craft workers,
maintenance and repair personnel, and machine operators.
M/C (Management/Confidential): employees, those who formulate
policy, assist the State in preparing for collective bargaining or have a
major role in administering contracts or in personnel administration
requiring the exercise of independent judgment, or act in a confidential
capacity to a managerial employee.
PS&T (Professional, Scientific, and Technical Services Unit):
composed primarily of professional personnel, often with professional
experience or a college degree prerequisite.
SSU (Security Services Unit): composed of security personnel such
as correction officers and institution safety officers.
SSPU (Security Supervisors Unit): composed of security
supervisors mostly lieutenants
SSU AND SSPU:If a counseling situation warrants that more than one supervisor be
present, the employee is entitled to union representation.
Personal History Folder:
All Units & M/C:
Copies of counseling memos must be placed in an employee's personal
ISU: An employee may be given the opportunity to acknowledge
receipt of a counseling memo by signing it prior to its placement in the
employee's personal history folder. Where such signature is not obtained,
the memorandum must be mailed to the employee by certified mail.
OSU: Where practicable, the employee must be provided the
opportunity to read a counseling memo before placement in their personnel
file. The employee must acknowledge that he/she has read the
memo by signing it. Where prior reading and signature is not practicable,
two copies of the memo shall be sent to the employee by certified mail,
return receipt requested. The employee shall acknowledge receipt by
signing one copy and returning it to the employer for filing.
SSU and SSPU: Employees may not be required to sign a
counseling memo. However, they may be asked to acknowledge receipt of the
memo by signing it prior to its placement in the official personal history
folder. Such signature does not necessarily indicate agreement with the
content of the memo.
All Units & M/C: Employees may file a response to a counseling
memo in their personal history file.
Removal of the Memo:
ASU, ISU, OSU: Upon written request, a counseling memo over
two years old must be removed from the employee's personal history folder.
In addition, a counseling memo may be removed at any time upon mutual
agreement of the employee and the agency.
PS&T: Upon written request, counseling memorandum over
three years old must be removed from an employee's personal history
SSU and SSPU: Upon written request, a counseling memo over
three years old must be removed from their personnel file, provided that the employee has received no additional counseling
memo or Notices of Discipline during that period. In addition, a
counseling memo may be removed at an earlier date if agreed to by the
M/C: As a general rule, employees
should be treated comparably to the above