Faculty
Appointment Types
Faculty
Full-Time Term (reappoint)
Part-Time Term (reappoint)
Part-Time Temporary | Part-Time Temporary (reappoint)

Classified
Permanent
Temporary

Miscellaneous
Changes in Employee Status
Renewal/Non-Renewal of Term
Titles and Bargaining Units

Faculty, Professional, or Management/Confidential

1. The hiring department completes the Position Release/Recruitment Plan and routes for approval.
2. When the Position Release/Recruitment Plan is fully approved, the department may commence advertising and recruiting activity.
3. Conduct the search according to the approved Recruitment Plan.
4. Receive applications/resumes and respond to applicants.
5. Distribute Applicant Survey and Data Collection card.
6. Review applications and recommend candidates for interview.
7. Complete Pre-Interview Search Procedure Report and route for approval. Interviews may not be conducted until the Search Procedure Report is fully approved.
8. Interview candidates and recommend applicant to receive an offer of employment.
9. Complete Interview & Recommendation Process Report and route for approval. No offer of employment may be made until this form is fully approved.
10. Complete Faculty and Professional Appointment Form and route for approval.
11. File a copy of the fully approved Appointment Form.
12. Complete a Performance Program within four (4) weeks of the date of hire for Professionals and M/C's.

Note: Refer to Article XI, Title B (faculty); Title C (professional); Title A (management/confidential) of the Policies of the Board of Trustees for additional information. Contact Equity and Campus Diversity to request a copy of the Guide to Affirmative Action Searches.

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Renewal/Non-Renewal of Term (Faculty and Professional Notice Requirements)

(Policies of the Board of Trustees, Article XI, Title D)

In the event a term appointment is not to be renewed upon expiration, the appointee must be notified in writing not less than:

1. Forty-five calendar days prior to the end of a part-time service term appointment.
2. Three months prior to the end of a term expiring at the end of an appointee's first year of uninterrupted service within the University.
3. Six months prior to the end of a term expiring after the completion of one, but not more than two, years of an appointee's uninterrupted service within the University.
4. Twelve months prior to the expiration of a term after two or more years of uninterrupted service within the University.

Contact Human Resource Management for specific information regarding an employee's renewal or term end date.

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FACULTY

Part-Time Temporary

1. Review the Temporary and/or Part-Time Search Procedures from the Equity and Campus Diversity Office and note an affirmative action search is required for all professional staff and faculty appointments of .50 FTE or greater AND with a duration of 6 months but less than 1 year. Because of collective bargaining requirements, temporary appointments may not exceed 1 year in duration without prior consultation with Human Resources. 
2. If the request does not require a search as noted above, prepare a Faculty and Professional Appointment Form and route for approval.
3. Prepare the Obligation Form for Part-Time Faculty and route for approval.
   Note: These two forms should be routed together.
4. File a copy of the fully approved Appointment Form and Obligation Form.

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Part-Time Temporary (reappointment)

1. Review the Temporary and/or Part-Time Search Procedures from the Equity and Campus Diversity Office and note an affirmative action search is required for all professional staff and faculty appointments of .50 FTE or greater AND with a duration of 6 months but less than 1 year. Because of collective bargaining requirements, temporary appointments may not exceed 1 year in duration without prior consultation with Human Resources. 
2. Evaluate the candidate based on established department procedures for review of part-time employees.
3. If the request does not require a search as noted above, prepare a Current Employee Change Form and route for approval.
4. Prepare the Obligation Form for Part-Time Faculty and route for approval.
   Note: These two forms should be routed together.
5. Update department and employee records when the fully approved Change Form is returned.

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Part-Time Term (reappointment)

1. Evaluate candidate based on established department procedures for review of part-time faculty.
2. Prepare a Current Employee Change Form and route for approval. Ensure Change Form reflects renewal recommendation.
3. Prepare the Obligation Form for Part-Time Faculty and route for approval.
   Note: These two forms should be routed together.
4. Update department and employee records when the fully approved Change Form is returned.

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Full-Time Term (reappointment)

1. Consult the department personnel by-laws, the academic dean's office, and Policies of the Board of Trustees (Article XI, Title D) for guidance in conducting a faculty reappointment review.
2. Prepare and route a Request for Faculty Personnel Action Form, along with the written recommendations of the department personnel committee and the department chair. The candidate for reappointment must be given an opportunity to review the evaluation file before it is routed to the dean. All official communication to the candidate must be sent by U.S. mail to the address of record (no campus mail).
3. Update department and employee records when the fully approved Action Form and a copy of the employee's contract are received.

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PROFESSIONAL

Full-Time or Part-Time Temporary

1. Review the Temporary and/or Part-Time Search Procedures from the Equity and Campus Diversity Office and note an affirmative action search is required for all professional staff and faculty appointments of .50 FTE or greater AND with a duration of 6 months but less than 1 year. Because of collective bargaining requirements, temporary appointments may not exceed 1 year in duration without prior consultation with Human Resources. 
2. If the request does not require a search as noted above, prepare a Faculty and Professional Appointment Form and route for approval.
3. File the fully approved Appointment Form.

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Extension of Temporary

1. Review the Temporary and/or Part-Time Search Procedures from the Equity and Campus Diversity Office and note an affirmative action search is required for all professional staff and faculty appointments of .50 FTE or greater AND with a duration of 6 months but less than 1 year. Because of collective bargaining requirements, temporary appointments may not exceed 1 year in duration without prior consultation with Human Resources. 
2. If the request does not require a search as noted above, prepare a Current Employee Change Form noting the effective dates or the extension and route for approval.
3. Update employee and department records and file the fully approved Current Employee Change Form when received.

Note: Temporary appointments end automatically on the end date specified on appointment form unless action is taken to extend.

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Part-Time Term (reappointment)

1. Complete evaluation of performance based on Performance Program.
2. Prepare a Current Employee Change Form noting the effective dates and length of term and route for approval.
3. Update employee records and file fully approved Current Employee Change Form when received.

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Full-Time Term (reappointment)

1. Consult Policies (Article XI, Title D, Section 4) for information pertaining to renewal of term appointment.
2. Draft the employee's Performance Evaluation and Performance Program for the coming year, following the procedures outlined in the Memorandum of Understanding between SUNY and UUP relating to a system of evaluation for professional employees.
3. Schedule a meeting to review the Performance Evaluation and Performance Program with the employee.
4. Share "draft" Performance Evaluation and Performance Program with employee. Solicit employee input.
5. Complete final version of the Performance Evaluation and Performance Program, secure employee signature, and route for approval along with a Current Employee Change Form noting the effective dates and length of term.
6. Update employee's records and file the fully approved Current Employee Change Form and Performance Program and Evaluation when received.

Note: In the event of a dispute over the contents of the Performance Program and Evaluation, the employee may attach a statement detailing his/her position relative to content or evaluation. Such a statement will be sent forward with the Performance Program and Evaluation.

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CLASSIFIED

Permanent

Note: Searches are only required for full-time non-competitive positions. Contact Human Resources for information on non-competitive titles.

1. Prepare a Position Release and route for approval.
2. Contact HRM to review the status of Civil Service lists, position posting, and/or to schedule interviews.
3. Interview candidates and make a final selection. Inform Human Resource Management of selection.
4. HRM will contact the candidate selected and offer the position.
5. HRM will complete the Appointment Authorization Form for Classified Employees and route for approval. HRM will also notify the candidates not selected.
6. File a copy of the fully approved Appointment Form.
7. Complete the Classified Employee Performance Program and review its contents with the employee. Secure employee's signature and route for approval.
8. Complete the Probationary Evaluation Form every 8 weeks up through the remainder of the employee's probationary period. See the Supervisor's Guide to Classified Employment section for additional information on probationary periods.

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Temporary

1. Contact Human Resource Management if you need assistance in identifying a qualified temporary employee.
2. Complete the Appointment Authorization Form for Classified Employees and route for approval.
3. File a copy of the fully approved Appointment Form.
4. Complete the Performance Evaluation for Classified Temporary Service Employees and return to Human Resource Management at the conclusion of the temporary appointment.

Note: The maximum initial duration for a temporary service classified employee six (6) months. Temporary appointments must be paid at least at the minimum salary grade level. 

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Changes in Employee Status

1. To request a change in employee status, complete a Current Employee Change Form and route for approval. Consult with Human Resource Management prior to initiating any such change. Examples of status changes include: Changes in line number, salary, title, grade, FTE, funding source, etc.  Note: Changes in title, grade, and salary require consultation with management and Human Resource Management.
2. Forward the Current Employee Change Form for review and approval.
3. File the fully approved Current Employee Change Form and update employee and department records.

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STUDENTS

Graduate Assistant

1. Consult with Equity and Campus Diversity. Following consultation, complete a Position Release/Recruitment Plan and route for approval.
2. Prepare a Position Release/Recruitment Plan and route for approval.
3. Conduct the search according to the approved Recruitment Plan.
4. Receive applications/resumes and respond to applicants.
5. Distribute Applicant Survey & Data Collection Form to applicants.
6. Review applications and recommend candidates for interview.
7. Interview candidates and make a final recommendation for hire.
8. Complete the Special Search Procedure & Recommendation Process Form for Graduate Assistants and route for approval. No offer of employment may be made until this form is fully approved.
9. Complete Faculty and Professional Appointment Form and route for approval.
10. File the fully approved Appointment Form.

Note: Contact Equity and Campus Diversity to request a copy of a Guide to Affirmative Action Searches.

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Student Assistant

1. Complete a Temporary Service Appointment Form for Students and route for approval.
2. File a copy of the fully approved Appointment Form.

Note: Individuals assigned to these positions must be SUNY students. This includes State operated community colleges.

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