Professional and Management/Confidential
Guidelines available at
- At the beginning of each semester, the Chair receives a Notice of
Accrual Balance Form from Human Resource Management for each faculty
member in the department eligible for accruals.
- The Chair distributes this form to eligible faculty and maintains a
record of faculty attendance for the semester.
- On a month-end basis the employee completes, signs and returns the
form to their chair on the Account of Absences Form.
- At the end of the semester the Chair receives a Record of Accrual
Balance Form from Human Resource Management and distributes to eligible
- The employee records any lost time (e.g., sick, bereavements) and
returns the form to his/her Chair.
- The Chair receives the completed Record of Accrual Balance Form,
verifies the accuracy of changes and balances and forwards the signed
and approved Record of Accrual Balance Form to Human Resource
Faculty Use of Sick Leave Accruals
Section 23.4(h) of the Agreement between the State of New
York and United University Professions states with respect to
charges to sick leave accruals that: “when an employee is on
sick leave, the employee shall not be required to charge sick
leave credit for any day upon which the employee would not have
been required to be available to work had the employee not been
on sick leave.”
The Policies of the Board of Trustees state in Article XI, Title
H, Section 2, that an employee’s professional obligation shall
include teaching, research, university service, and other duties
and responsibilities required of the employee during the term of
the employee’s appointment.
Full-time faculty are expected to be available to perform their
full professional obligation on a full-time basis,
notwithstanding the fact that their physical presence on campus,
e.g., teaching, may be on less than a full-time basis.
Accordingly, full-time faculty who are absent by reason of a
temporary disability are required to charge sick leave accruals
for each day on which they are unavailable to work, i.e., five
days in a workweek, and not just on those days they would be
required to be present to meet classes.
If you have any questions, please contact Jamie Warnes in Human
Resource Management at 878-4822.