Note:

• Approval for Extra Service/Dual Employment must be obtained prior to the commencement of the service.
• Compensation for Extra Service may not exceed an amount equal to 20% of base annual salary in a SUNY fiscal year.
• Extra Service compensation must not be used in lieu of overtime for employees deemed eligible (non-exempt) under the Fair Labor Standards Act. (Note: overtime is a continuation of an employee’s normal job responsibilities.)
• Extra Service work must be substantially different and in addition to the employee’s professional obligation.
• Management Confidential employees use the UP-6 form and follow the same procedures.

Extra Service (Faculty, Professional & Management Confidential)
Extra Service is additional state service performed that exceeds full-time (100%) employment. It is defined as work performed by State employees for a State payroll agency, or the SUNY Research Foundation, other than the one to which the employee is regularly assigned, or special assignments performed at their own campus that are substantially different from or in addition to their regularly assigned duties and responsibilities, when the extra service work, in combination with the employee's regular assignment and any other dual appointment or extra service assignments, exceeds full-time service (1.00 FTE). The additional service performed must not interfere with the employee’s regular obligation.

Extra Service Eligibility
Extra service may be granted:

• to persons in instructional titles.
• to professional and management confidential employees for activities performed outside of normal professional obligation.

Extra Service at Buffalo State College

1. Chair/supervisor reviews request to perform extra service and ensures no conflict of interest is present and that the extra service payment is within approved guidelines. The chair/supervisor then completes a Current Employee Change Form noting the specifics of the extra service work (e.g., teaching 1 course) and routes for approval.
2. File the fully approved Current Employee Change Form after received.
3. The employee performing extra service may need to complete an Extra Service Payroll Voucher.  Please contact the Payroll Office at ext. 4124.

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Extra Service at a SUNY other than Buffalo State
Faculty and Professionals performing extra service at a SUNY campus other than Buffalo State College. 

1. Employee performing extra service completes Part 1 of the UP-8 (or UP-6 for M/C) and submits to chair/supervisor for approval.
2. Chair/supervisor reviews the UP-8 and prepares a Current Employee Change Form and routes both forms for approval by the vice president and through to the Human Resource Management Office. The review must ensure that no conflict of interest is present and that the extra service payment is within the approved guidelines.
3. The fully approved UP-8 is sent to the 'extra service' employing agency by Human Resource Management. A copy of the fully approved Current Employee Change Form is sent to the chair/supervisor and a copy of the UP-8 is sent to the employee.
4. To receive payment, the employee may need to complete an Extra Service Payroll Voucher (check with the extra service employing agency) and submit it to that agency for payment (not to Buffalo State). 

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Dual Employment
Dual Employment applies to part-time employees; it is performing additional part-time service. The total of all the service performed cannot exceed full-time (100%) employment. Dual Employment refers to the appointment of someone to a State payroll that is already being paid on one or more other State payrolls (concurrent appointment in HRMS) when the combined employment on all State payrolls does not exceed one hundred percent (1.00 FTE) of full-time.

1. Employee performing extra service submits a Dual Employment Form indicating the nature and term of the assignment (e.g., work for the Psychiatric Center) and forwards to chair/supervisor for approval.
2. The chair or supervisor ensures no conflict of interest is present and that the extra service payment is within approved guidelines. The chair/supervisor completes a Current Employee Change Form and routes along with the Dual Employment Form for approval.
3. File the fully approved Current Employee Change Form when received.
4. The employee will need to complete an Extra Service Payroll Voucher and return it to the Payroll Office of the employing agency to receive compensation (not to Buffalo State College).

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