Extra
Service at Buffalo State College
Extra
Service at a SUNY other than Buffalo State
Dual EmploymentNote:
- Approval for Extra Service/Dual Employment must be obtained prior
to the commencement of the service.
- Compensation for Extra Service may not exceed an amount equal to 20%
of base annual salary in a SUNY fiscal year.
- Extra Service compensation must not be used in lieu of overtime for
employees deemed eligible (non-exempt) under the Fair Labor Standards Act.
(Note: overtime is a continuation of an employee’s normal job
responsibilities.)
- Extra Service work must be substantially different and in addition to
the employee’s professional obligation.
- Management Confidential employees use the
UP-6 form and follow the same
procedures.
Extra Service (Faculty, Professional &
Management Confidential)
Extra Service is additional state service performed that exceeds full-time
(100%) employment. It is defined as work performed by State
employees for a State payroll agency, or the SUNY Research Foundation, other
than the one to which the employee is regularly assigned, or special
assignments performed at their own campus that are substantially different
from or in addition to their regularly assigned duties and responsibilities,
when the extra service work, in combination with the employee's regular
assignment and any other dual appointment or extra service assignments,
exceeds full-time service (1.00 FTE). The additional service performed must not
interfere with the employee’s regular obligation.
Extra Service Eligibility
Extra service may be granted:
- to persons in instructional titles.
- to professional and management confidential employees for activities performed outside
of normal professional obligation.
Extra Service at Buffalo State
College
- Chair/supervisor reviews request to perform extra service and ensures no conflict of
interest is present and that the extra service payment is within approved guidelines. The
chair/supervisor then completes a Current Employee Change Form noting the specifics
of the extra service work (e.g., teaching 1 course) and routes for approval.
- File the fully approved Current Employee Change Form after received.
- The employee performing extra service may need to complete an Extra Service Payroll
Voucher. Please contact the Payroll Office at ext. 4124.
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Extra Service at a SUNY other than
Buffalo State
Faculty and Professionals performing extra service at a SUNY campus other than Buffalo
State College.
- Employee performing extra service completes Part 1 of the
UP-8 (or
UP-6 for M/C) and submits to
chair/supervisor for approval.
- Chair/supervisor reviews the UP-8 and prepares a Current Employee Change Form
and routes both forms for approval by the vice president and through to the
Human Resource Management Office. The review must ensure that no conflict of interest is
present and that the extra service payment is within the approved guidelines.
- The fully approved UP-8 is sent to the 'extra service' employing agency by Human
Resource Management. A copy of the fully approved Current Employee Change
Form is sent to the chair/supervisor and a copy of the UP-8 is sent to the
employee.
- To receive payment, the employee may need to complete an Extra Service Payroll Voucher
(check with the extra service employing agency) and submit it to that agency for payment
(not to Buffalo State).
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Dual Employment
Dual Employment applies to part-time employees; it is performing additional
part-time service. The total of all the service performed cannot exceed
full-time (100%) employment. Dual Employment refers to the appointment of
someone to a State payroll that is already being paid on one or more other State
payrolls (concurrent appointment in HRMS) when the combined employment on all
State payrolls does not exceed one hundred percent (1.00 FTE) of full-time.
- Employee performing extra service submits a Dual Employment Form indicating the
nature and term of the assignment (e.g., work for the Psychiatric Center) and forwards to
chair/supervisor for approval.
- The chair or supervisor ensures no conflict of interest is present and that the extra
service payment is within approved guidelines. The chair/supervisor completes a Current
Employee Change Form and routes along with the Dual Employment Form for
approval.
- File the fully approved Current Employee Change Form when received.
- The employee will need to complete an Extra Service Payroll Voucher and return it
to the Payroll Office of the employing agency to receive compensation (not to Buffalo
State College).
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