Extra Service
Extra Service is work performed by UUP or Management Confidential professionals who are on a State payroll, or the SUNY Research Foundation, other than the one to which the employee is regularly assigned, or special assignments performed at their own campus that are substantially different from, or in addition to, their regularly assigned duties and responsibilities when the extra service work, in combination with the employee's regular assignment and any other dual appointment or extra service assignments, will exceed full-time (100%) service. The additional service is performed entirely outside the employee's normal work day/shift and must not interfere with the employee’s regular obligation.

Compensation for extra service may not to exceed an amount equal to 20% of base annual salary in any academic or calendar year beginning July 1 or September 1, as appropriate. For example, a professional staff member earning a salary of $40,000 may not be paid more than $8,000 for extra service during the course of his or her annual professional obligation. Summer employment outside the period of an academic year obligation does not constitute extra service.

Rules and regulations surrounding extra service compensation within SUNY are grounded in several State documents and publications including the UUP Agreement, the Policies of the Board of Trustees, and other guiding memoranda from SUNY.

NOTE:  Department Chairs who receive a stipend are NOT eligible for extra service (UUP Contract Article 25 Compensation of Department Chairpersons §25.1 a. Payment of such stipend precludes extra service during the term of professional obligation.)

• Prior to commencement of the extra service assignment, the employee must secure written approval from their supervisor (Current Employee Change Form).
•  Compensation for such summer employment is covered by other policies and procedures.
• Extra Service compensation must not be used in lieu of overtime for employees deemed eligible (non-exempt) under the Fair Labor Standards Act. (Note: overtime is a continuation of an employee’s normal job responsibilities.)
• Management Confidential employees use the UP-6 form and follow the same procedures except that approval is also required by SUNY System Administration prior to processing the payment.  SUNY System Administration will send a copy of the UP-6 to the Office of the State Comptroller.

Extra Service at Buffalo State

1. Department Head/Chair reviews request to perform extra service and ensures no conflict of interest is present and that the extra service payment is within approved guidelines.
2. Department Head/Chair then completes a Current Employee Change Form noting the specifics of the extra service work:
   1. dates of the extra service
   2. a brief description of the activities (i.e., teaching specific a class)
   3. specific day(s) of the week and times of day that the extra service activities will be performed
   4. a statement of why this will not interfere with the employee's full-time obligation
3. Route form for approvals as noted in the Signature Policy.
4. In certain circumstances, an Extra Service Payroll Voucher may be required.  Please contact the Payroll Office at ext. 4124 for assistance.

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Extra Service at another SUNY

1. Employee that will be performing extra service completes Part 1 of the UP-8 (or UP-6 for M/C) and submits to Department Head/Chair for review.
2. Department Head/Chair reviews the form, ensures no conflict of interest is present, and that the extra service payment is within approved guidelines.
3. Department Head/Chair prepares a Current Employee Change Form and routes both forms for approval as noted in the Signature Policy.  The Vice President/Provost/CIO is authorized to sign the UP-8 and UP-6.
4. If the extra service is for an M/C employee (UP-6), approval is also required by SUNY System Administration PRIOR to processing the payment.  SUNY System Administration will send a copy of the UP-6 to the Office of the State Comptroller.
5. The UP-8 or 6 is sent to the 'extra service' employing agency by Human Resource Management and a copy is sent to the employee.

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Dual Employment (part-time employees)
Dual Employment occurs when an employee works part-time at two or more State agencies and the combined service in all positions and agencies does not exceed full-time (100%) service.  Prior approval must be obtained, through the completion of a dual employment form (AC 1588), from the agency head where the employee is regularly employed before s/he can commence working for, or be paid by, an additional State payroll agency. 

Department Chairs and supervisors should attempt to determine the current State employment status of individuals before they recommend them for appointment to ensure appropriate approvals are obtained prior to effecting the appointments of individuals already being paid on State payrolls. 

To appoint an individual on a part-time basis who is employed on a part-time basis at another State agency, please advise the person to complete a dual employment form to obtain their agency head approval and forward the form to the Payroll Office, Cleveland Hall 408.  The form will be reviewed and submitted to the Office of the State Comptroller.

If a part-time Buffalo State employee anticipates working part-time at another State agency, s/he will need to complete a dual employment form and submit it to their Department Chair or supervisor. The Department Chair or supervisor will review the form, ensuring it will not interfere with the employee's regular duties, and prepare a Current Employee Change Form (CECF) and route both forms for approval. 

For part-time faculty, the Dean is authorized to sign the dual employment form and is the final approver on the CECF.  Please attach the dual employment form to the CECF copy for HRM and HRM will distribute it.
 
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