Deceased Employee

1. Notify Human Resource Management as soon as possible when notified of an employee's death.
2. Prepare a Current Employee Change Form with a recommendation code of deceased and route for approval.
3. Prepare a brief biography about the employee and forward to College Relations and the President's Office.
4. Notify colleagues, staff, and if required, students.
5. Upon receipt of Change Form, update department records and file.
6. Following a reasonable time interval, notify the family or estate of personal items available at their office, desk, or work station. Contact Campus Services to arrange for assistance with packing and retrieving personal items.

back to top

Expiration of Term Appointment (Faculty)

Note: Process same as re-appointment process except recommendation for renewal is negative.

Candidates not recommended for renewal of appointment may have additional procedural rights. Please consult with HRM in the case of a non-renewal of appointment.

back to top

Expiration of Term Appointment (Professional)

Note: Process same as re-appointment process except recommendation for renewal is negative.

Candidates not recommended for renewal of appointment may have additional procedural rights under the collective bargaining agreement. Please consult with HRM in the case of a non-renewal of appointment.

back to top

Resignation

1. Prepare a Current Employee Change Form with the recommendation code of resignation and route for approval. Attach the employee's resignation letter.
2. Meet with the employee to discuss the status of current projects, return of College property and keys.
3. Upon receipt of fully approved Change Form and Resignation Acknowledgement memo, update department records and file.
4. Prepare Position Release/Recruitment Plan Form if replacement hire is anticipated and route for approval.

Professional employees are expected to provide at least thirty (30) days notice of resignation.

Classified service employees are expected to provide at least two (2) weeks notice of resignation.

back to top

Retirement (Faculty, Professional, and Management Confidential)

1. Prepare a Current Employee Change Form with the recommendation code of retirement and route for approval. Attach the employee's letter of retirement.
2. Meet with the employee to discuss the status of current projects, return to College property and keys.
3. Upon receipt of the fully approved Change Form and Retirement Acknowledgement letter, update department records and file.
4. Prepare a Position Release/Recruitment Plan Form if a replacement hire is anticipated and route for approval.

back to top

Retirement (Classified)

Note: Retiring classified service employees must contact their retirement system (ERS) and advise them of their intention

1. Receive retirement letter from employee and prepare a Current Employee Change Form with the recommendation code of retirement..
2. Human Resources will confirm the effective date of retirement with the chair/supervisor.
3. Upon receipt of the fully approved Change Form, update department records and file.
4. Prepare a Position Release/Recruitment Plan (as required) if a replacement hire is anticipated and route for approval.

back to top