Online Recruitment System (PeopleAdmin)

On July 1, 2008, Buffalo State implemented a web-based applicant tracking system to enable online management of the recruitment process for faculty, professional, and graduate assistant vacancies that require a search.  Many processes once done on paper are now managed online including the Recruitment Plan, Pre-Interview Search Procedure Report, Interview and Recommendation Process Report, Faculty and Professional Appointment Form, and the intake of faculty and staff employment applications (including resumes, cover letters, etc).  Targeted training is provided to individuals involved in the search process.

Although the method of processing the information has moved to an electronic process, the Equity & Campus Diversity recruitment process has not changed. Please continue to address your recruitment process questions to Equity & Campus Diversity and contact Lydia Kawaler or Jamie Warnes at ext. 4822 if you have technical support questions.

Why use an online applicant tracking (recruitment) system?

Increase the effectiveness and efficiency of the recruitment process:

1. Online preparation of the Recruitment Plan, Pre-Interview Search Procedure Report, Interview and Recommendation Process Report, and the Faculty and Professional Appointment Form with electronic routing for approvals.
2. Check online at any time where the recruitment forms are in the approval process.
3. 24/7 access to an applicant pool from any computer with Internet access. Application documents are available for review immediately by the hiring manager and search committee.
4. Screen applications electronically for minimum qualifications using job specific questions (eliminates need to review every application for minimum qualifications).
5. Update status of candidates online and send e-mail notifications to applicants at various points in the search process.
6. Electronic compilation of affirmative action data and numerous reporting capabilities.
7. Eliminate the use of shared drives, scanning, PDF conversations, and placement of applications from department or individual email accounts to a shared drive.
8. Shorten time frame for filling positions.
   

Improve service to job applicants.  Applicants may:

1. View and apply for job postings online (no longer a need to submit paper applications or resumes).
2. Complete and save an application online (which is protected by their own logon and password) and apply it to multiple postings at one time and to future job openings.
3. Update the application online with specific skills and experience related to a posting.
4. Access and review the job requirements while completing the application.
5. Submit an application immediately and directly to the hiring manager and search committee, minimizing the risk of missing a deadline or loss of the application.
6. Track the status of the application and the recruitment process at any time.
7. Learn about job openings and apply for positions at any time and from any computer with access to the Internet.
8. Receive immediate acknowledgement that their application has been received along with a unique confirmation number.
9. Receive automated updates via e-mail as status in the job search process changes, eliminating the need to contact the search chair to check on application status.
   

PeopleAdmin is a leading provider of online human resource modules for higher education. PeopleAdmin credits its success to understanding the unique practices and processes found in human resource offices of leading colleges and universities and positive word of mouth among their existing clients. Clients include Princeton, Dartmouth, Syracuse University, Kent State, UCLA as well as several SUNY institutions -- UB, Brockport, Cortland, Fredonia, Geneseo, Potsdam. To learn more about PeopleAdmin, visit www.peopleadmin.com.