Sample Job Description
| I. Identifying Information |
| Employee: | Ima Sample | ||||
| Budget Title: | Associate for Technical Services |
Salary Level: |
SL-3 | ||
| Local Title: | Associate for Technical Services | ||||
| Date in Budget Title: | 1/2/2002 | ||||
| Department: | Human Resource Management | ||||
| Supervisor: | Sierra A. Nevada |
Title: |
Associate Vice President for HRM | ||
|
II. Position Summary: (Briefly describe this position. This summary should be an overview of the position and no more than 4-5 sentences.) |
Serves as the technical support professional for the Human Resource Management and Payroll departments. The associate for technical services is responsible for working collaboratively with HR/Payroll managers and staff to leverage technology to support the department’s mission and goals.
III. Job Functions: (Percentage of time for essential and secondary responsibilities must total 100%.) |
A. Essential Responsibilities (List the critical functions of the job and approximate percentage of time spent on each.)
| 35% | Design, update and maintain department web pages and applications to enhance the information and services provided to clients/customers of the human resources and payroll offices. Develop methodologies for determining user needs and providing feedback about services. Design and deliver services that meet the needs of faculty, staff and students for web-enhanced human resource information and services. |
| 20% | Review and approve classified appointment transactions. Update HRMS by entering new hire information, changes in appointment, employee, position or salary data. Verify accuracy of transactions after reconciliation by OSC. Independently identify and resolve system errors. |
| 15% | Provide technical support within the department by assisting HRM/Payroll staff with assignments involving use of advanced word processing, spreadsheet, calendar/scheduling desktop publishing or database management software. Train designated HRM/Payroll staff to use the Oracle report writer and provide on-going assistance and coaching as necessary. |
| 10% | Examine and verify employee information processed by automated human resources systems. Identify errors or inconsistency in data elements and independently resolve them. Prepare routine and ad hoc reports relating to payroll, benefits, employee and position data and affirmative action. Provide advice and guidance to users of the HRM database in the vice presidents and deans offices. |
| 10% | Develop eligibility lists and worksheet from the HRM database to assist department heads and managers in implementing the UUP and M/C discretionary salary increases. Prepare spreadsheets and rosters for use by management, SUNY System Administration and the Office of the State Comptroller (OSC.) |
B. Secondary Responsibilities: (List minor duties that are performed in support of essential responsibilities and percentage of time spent on each.)
| 10% | Coordinate the preparation and review of the data used to develop the alphabetical listing of employees in the Campus Telephone Directory. Update the directory file on a monthly basis and forward to the appropriate office to ensure that the campus’ electronic directory on the web remains current. |
| 100% | (Total must equal 100%) |
|
IV. Required Knowledge, Skills, and Abilities: (Detail the level of skill, knowledge and ability required to perform essential functions of the position.) |
Demonstrated mastery of report writing software, Oracle, SAS, HTML, Excel, Access, and Windows software programs. Experience in web page creation, design, and maintenance.
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V. Qualifications: (Include the amount of experience and type of background, degrees, licenses, certifications and whether preferred or required.) |
Required: 3-5 years experience in Human Resource Management. Bachelors degree in business, human resources, education or related discipline.
Preferred: Human Resource experience in an institution of higher learning. Thorough knowledge of Civil Service appointment process and the SUNY Policies of the Board of Trustees. Experience in processing appointments, leaves, terminations, salary changes, etc. using automated systems. Ability to work independently as well as in a team environment. Strong problem solving skills. Ability to manage multiple tasks simultaneously.
Date Developed: 1/2/02
Date Revised: __________
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VI. Signatures |
| Employee: | Date: | ||
| Supervisor: | Date: |
| Copies: | Employee Supervisor original filed in VP Office |