The negotiated agreements between the State and CSEA provides employees in the Administrative Services Unit (ASU), Operational Services
Unit (OSU), and Institutional Services Unit (ISU) with the Voluntary Reduction in Work
Schedule Program. This program offers managers flexibility with utilizing staff while
enabling employees the opportunity to attend to their personal needs and interests.
In brief, the VRWS program allows an employee to enter a
voluntary agreement with their supervisor for a designated period, from 1 to 26 bi-weekly
payroll periods, in which the employee accepts a percentage of reduced pay in exchange for
an equivalent percentage of leave (VR credits) for specified time off. Participants may
reduce their work schedules (and salaries) a minimum of 5 percent up to a maximum of 30
percent, in 5 percent increments.
If an employee wants to establish a VRWS agreement with you,
please direct them to the Human Resource Management Office (Cleveland Hall
403) or call ext. 4822 to
obtain an application and information concerning the effect on benefits and status. The
application will elicit the employees plan for a reduced work schedule, which will
be approved or disapproved by the supervisor, in consultation with Human Resources, based
on operating needs.
Example B, shorter work week, may be an option for employees
during the "holiday break" who lack leave accruals and would otherwise be placed
on leave without pay, or prefer not to exhaust their leave accruals to take the time off.
Example C, block of time, is a good alternative for employees
in academic departments who may wish to take a month off during the summer.
Although VRWS agreements are for stated periods, they can be
discontinued by mutual agreement at the end of any payroll period. Managers have the
discretion to continue or discontinue a VRWS agreement when receiving a new employee
through promotion, transfer, or reassignment. If you choose not to continue a previously
arranged agreement, the employee will carry the VR credits forward on their attendance
An employee whose request to participate in the VRWS program
has been denied shall have the right to request a written statement of the reason for the
denial. Such written statement shall be provided within five working days of the request.
Upon receipt of the reason for the denial, the employee may request a review of denial by
the presidents designee (Employee Relations Manager). Such request must be made, and
will be reviewed, in accordance with the following procedures:
- Request must be submitted by the employee or the employees
representative within ten working days of receipt of the written statement or the date
when the written statement was due.
- Such request must specify why the employee believes the written
reasons for the denial are improper. The request must explain how the employee believes
his or her work can be reorganized or reassigned so that his or her participation in the
VRWS program will not unduly interfere with the departments operation.
- The appeal shall be reviewed and a decision will be delivered within
ten working days of receipt. The determination shall be sent to the employee and a copy to
the President of the appropriate bargaining unit.
- The determination shall not be subject to further appeal.
Employee applications for participation in the VRWS program
shall not be routinely denied on the campus. If a bargaining unit representative can
establish such a practice, it shall be discussed in a labor/management committee at the
If you have questions concerning the Voluntary Reduction in
Work Schedule program, you may contact the Payroll Office at
878-4124 or Emmanuel Hillery at 878-4822.