Buffalo State is committed to providing a safe work environment for all
employees that is free from intimidation, threats, and violent acts. The College
will respond promptly to threats, acts of violence and acts of aggression by
employees or against employees by coworkers, members of the public or others.
This document sets forth standards for employee conduct and guidelines for
reasonable precautions. The accompanying procedures outline response to threats
or violence should they occur in the workplace.
- Buffalo State will not tolerate any act or threat of violence made
in the workplace, on College property, or while in work status.
- No person may engage in violent conduct or make threats of violence,
implied or direct, on Buffalo State property or in connection with
College business. This includes, but is not limited to:
- The use of force with the intent to cause harm, e.g., physical attacks,
any unwanted contact such as hitting, fighting, pushing, or throwing
- Behavior that diminishes the dignity of others through sexual, racial,
religious or ethnic disparagement or harassment;
- Acts or threats which are intended to intimidate, harass, threaten,
bully, coerce, or cause fear of harm whether directly or indirectly;
- Acts or threats made directly or indirectly by oral or written words,
gestures or symbols that communicate a direct or indirect threat of physical
or mental harm.
- No person, without legal authority, may carry, possess or use any
dangerous weapon on Buffalo State property or in College buildings or
facilities. Unauthorized possession or use of firearms, knives (except
non-spring pocket knives) or other weapons or explosives is prohibited.
Incidents of workplace violence, threats of workplace violence, or observations
of workplace violence are not to be ignored by any member of the Buffalo State community. Workplace violence should be promptly reported to the
University Police (see below). Additionally, all members of the College
community are encouraged to report behavior they reasonably believe poses a
potential for workplace violence in order to maintain a safe working and
- Any person experiencing or witnessing imminent danger or personal injury
or violence involving weapons or actual violence should call the University
Police at 6333 immediately.
- Any person who is the subject of a suspected violation of the Workplace
Violence prevention Policy involving violence without weapons or personal
injury, or is a witness to such suspected violation, should report the
incident to the University Police.
- Employees are expected to report any threat or act of violence that they
have witnessed, received, or have been informed of, to the University Police.
- Every threat must be reported.
- Employees who commit a violent act or threaten to commit a violent act are
subject to disciplinary action and/or civil/criminal prosecution as appropriate.
- Any individual who makes a substantial threat, exhibits threatening
behavior, or engages in violent acts on Buffalo State property shall
be subject to removal from the premises as quickly as safety permits, pending
the outcome of an investigation.
- All Buffalo State employees are responsible for helping to
maintain a safe work and educational environment and are urged to take
reasonable precautions to prevent violence and other unsafe conditions in the
workplace and report indicators of increased risk of violent behavior
including, but not limited to the following examples:
- In response to telephone inquiries, do not release information about
coworkers’ schedules, home telephone numbers, or other personal information.
- In the event of suspicious conduct, request the credentials of any stranger
who enters your office to do repair or other service work. If necessary,
verify the work request with Campus Services.
- Never leave money, credit card travel documents or anything else of value in
an unlocked desk or cabinet.
- If something is stolen, report it immediately to University Police.
- Direct or veiled threats of harm;
- Intimidating, belligerent, harassing, bullying, or other inappropriate
and aggressive behavior;
- Numerous conflicts with supervisors and other employees;
- Bringing a weapon to the workplace, brandishing a weapon in the
workplace, making inappropriate references to guns, or fascination with
- Statements showing fascination with incidents of workplace violence,
statements indicating approval of the use of violence to resolve a problem,
or statements indicating identification with perpetrators of workplace
- Statements indicating desperation (over family, financial or other
personal problems) to the point of contemplating suicide;
- Drug/alcohol abuse; and
- Extreme changes in behavior.
- Employees are expected to notify University Police whenever a protective
restraining order or order of protection is granted which mentions Buffalo State property, or involves a College employee or a person working at
or attending the College, and provide a copy of the order. Appropriate efforts
will be made to protect the privacy and sensitivity of the information
provided. Employees should also notify their supervisor of such protective
restraining orders or orders of protection.
- Victims of domestic violence who believe the violence may extend into the
workplace, or employees who believe that domestic or other personal matters
may result in their being subject to violence extending into the workplace,
are encouraged to notify their supervisor and the University Police.
Confidentiality will be maintained to the extent possible.
- All employees have an obligation to report any incidents of violence
and/or inappropriate conduct or behavior to University Police immediately.
Following notification to University Police, employees should inform their
supervisor of the incident.
- NYS Labor Law §27b mandates that all public employees participate
in annual Workplace Violence Prevention Training. Employees must either attend
one of the classes
(announced in the Daily on a
regular basis) or may fulfill this requirement by
completing the web-based workplace
violence prevention training which can be accessed through Blackboard Learn
log on guide).
- Each dean, director, department chairperson, executive officer,
administrator, or any other person with supervisory responsibility
(hereinafter “supervisor”) is responsible within his/her area of jurisdiction
for the implementation of this policy.
- Supervisors are required to contact the University Police immediately in
the event of imminent or actual violence involving weapons or potential
- Supervisors must report the University Police any complaint of workplace
violence made to him/her and any other incidents of workplace violence of
which he/she becomes aware of or reasonably believes to exist. Supervisors are
expected to inform their immediate supervisor promptly about any complaints,
acts, or threats of violence even if the situation has been addressed and
resolved. After having reported such complaint or incident to the University
Police and immediate supervisor, the supervisor should keep it confidential
and disclose it only as necessary during the investigation process and/or
- Following notification to the University Police, supervisors are obligated
to contact the Associate Vice President or Associate Director of Human Resource Management
immediately to report incidents involving College employees.
- Supervisors must ensure that their employees participate in annual
Workplace Violence Prevention Training as mandated by NYS Labor Law §27b. This training may be
completed in classes
(announced in the Daily on a regular basis) or may fulfill this requirement
by completing the web-based workplace
violence prevention training which can be accessed through Blackboard Learn
log on guide).
- The University Police Department is responsible for:
- Responding to;
- Intervening; and
- Documenting all incidents of violence in the workplace.
- University Police will immediately log all incidents of workplace violence
and will notify the respective supervisor and the Associate Vice President or Associate
Director of Human Resource Management of an incident involving an employee, or
notify the Associate Vice President and Dean of Students of an incident with a
- University Police will maintain an internal tracking system of all threats
and incidents of violence. Annual reports will be submitted to the president
detailing the number and description of workplace violence incidents, the
disposition of the incidents, and recommend policy, training issues, or
security procedures that were or should be implemented to maintain a safe
working and learning environment.
- University Police officers will be trained in workplace violence awareness
and prevention, non-violent crises intervention, conflict management, and
- When informed, University Police will maintain a record of any Orders of
Protection and will provide escort service to members of the College community
within its geographical confines when sufficient personnel are available. Such
services are to be extended at the discretion of the Chief of Police or
designee. Only the President, or designee can authorize escort service outside
of the geographical confines of the College.
Office of Human Resource Management
- The Office of Human Resource Management (HR) is responsible for:
- Assisting the Chief of Police and supervisors in responding to workplace
- Facilitating appropriate responses to reported incidents of workplace
- Notifying the University Police of workplace violence incidents reported
to HR; and
- Consulting with, as necessary, counseling services to secure
- Coordinate mandated Workplace Violence Prevention Training classes and
web-based training program.
- The Office of Human Resources is responsible for providing new employees
or employees transferred to the College with a copy of the Workplace Violence
Policy and Procedures and insuring that employees receive appropriate training
pursuant to NYS Labor Law §27b.
- The Office of Human Resources is responsible for annually disseminating
this policy to all employees, as well as posting the policy throughout the
campus and on the College’s website, as appropriate.