All Word files should be created using these accessibility guidelines
Please note that this is not a comprehensive list and is subject to change.
- Simple is best
- Use Styles for consistency - For example, identify headings & subheading in document(s) using Microsoft Office Styles.
- Minimize use of color - Important information should not be emphasized with color alone. For example, don’t say “Assignments in green are due on Wednesday and assignments in red are due on Friday.
- Save files as .doc or .pdf so they are easily downloadable.
- Avoid using text boxes.
- Use Tab Key rather than Space Bar when indenting or spacing.
- Use simple tables. For example, do not merge cells, split cells or embed tables within table/cells.
- Provide Alt Text tags for all images. For example, information should not only be provided through images. Text descriptions should be included within the image when inserting into the document.
- Use text to provide a clear description of a website link rather than just the URL. For example, when creating a hyperlink use text display to name the website rather than providing the URL or saying "Click here".
Directions for Making Accessible Word Documents
Accessibility Checker for Word 2010 - Video
Additional Tips for Word Documents - Video