GUIDELINES +

AUTHORIZED SIGNATURE POLICY

Purchase commitments made against State appropriations must be signed by an approved, authorized individual and must be in full compliance with the various laws governing New York State purchasing activities.

It is the Departments' responsibility to ensure that only authorized individuals approve and send requisitions to Procurement Services for processing.

AUTHORIZED SIGNATURE FORMS

Procurement Services maintains a "Record of Authorized Signatures".  It is the Departments' responsibility to ensure that Procurement Services is notified when an authorized signatory leaves service, or when a new authorized individual is approved. Form.

Please note that rubber-stamped signatures cannot be accepted on documents processed through the Procurement Services/Accounting Offices.  You must make provisions for someone to sign in your absence.

AUTHORITY TO EXECUTE CONTRACTS ON BEHALF OF THE COLLEGE

Campus Officers appointed as designees to sign contracts for the College:

Vice President for Finance and Management

Associate Vice President and Comptroller

Assistant to the Comptroller for Procurement

Purchasing Manager